Accounts Payable & Admin Coordinator

Kelso Industries; Spokane (WA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental and Vision

401(k)

Paid Time Off

Job summary

Kelso Industries is seeking an organized administrative professional to support accounts payable, vendor management, and payroll data entry. You will code invoices, verify against POs, and maintain W-9s and supplier certificates.

Responsibilities include preparing project budgets, assisting Project Managers, and backing up the Accountant. A detail‑oriented, reliable team player with strong communication is essential.

Qualifications

• Strong attention to detail and documentation accuracy.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple projects and deadlines.
• Ability to work independently while exercising sound judgment.
• Regular, on-time and reliable attendance required.

Responsibilities

• Greet and welcome visitors and route calls to the right team.
• Process vendor and subcontractor invoices accurately and timely.
• Code invoices to the correct jobs, cost codes, and expense accounts.
• Verify invoices against purchase orders, contracts, and approvals.
• Maintain current W-9s and subcontractor insurance certificates.
• Maintain, organize and track employee safety trainings and certifications.
• Assist payroll with entering new hires into the HRIS system.
• Prepare and distribute project budgets to Project Managers.
• Provide backup to the Accountant as needed.

Skills

Attention to detail

Communication skills

Time management

Independent worker

Tools

HRIS system

Accounts payable software

Invoice processing

Job description

Kelso Industries is seeking an organized administrative professional to support accounts payable, vendor management, and payroll data entry. You will code invoices, verify against POs, and maintain W-9s and supplier certificates.

Responsibilities include preparing project budgets, assisting Project Managers, and backing up the Accountant. A detail‑oriented, reliable team player with strong communication is essential.