Accounts Payable Coordinator

Creative Technology; Los Angeles (CA); In loco; USD 45.000 - 65.000; Tempo pieno

Descrizione del lavoro

Creative Technology in Los Angeles seeks an Accounts Payable Specialist to manage day-to-day AP activities, code invoices, and prepare weekly check runs. Requires accounting degree or equivalent, 1–3 years AP experience, and proficiency in Excel and Sage.

Maintain vendor files, ensure accurate month-end close, and handle 1099s/Form 590 filings. On-site role with growth opportunities and collaboration with internal teams.

Competenze

• Accounting degree or equivalent combination of education and experience.
• 1–3 years accounts payable experience.
• Proficient with GAAP and accounting software (Excel/Outlook/Sage).

Mansioni

• Reviews invoices and PO approvals before vouching.
• Codes and posts payables batches; maintains vendor files.
• Prepares voucher packages for weekly check runs.
• Maintains vendor information and status changes in accounting software.
• Handles independent contractor information (W-9, contracts, insurance).
• Ensures timely monthly close and reconciliations for AP.
• Adheres to AP policies and procedures.
• Communicates with vendors to build relationships.
• Processes Form 590 filings and year-end 1099s.
• Assists with other projects as assigned.

Conoscenze

Attention to detail

Analytical skills

Communication skills

GAAP knowledge

Vendor relations

Problem solving

Proactive attitude

Team collaboration

Time management

Formazione

Accounting degree or equivalent

Strumenti

Excel

Outlook

Sage

Descrizione del lavoro

Performs the day-to-day activities of the accounts payable function.

Essential Duties/Responsibilities

• Reviews invoices and related purchase orders and obtains appropriate approvals prior to vouching.
• Promptly and efficiently codes and posts payables batches; maintains vendor pending payables files.
• Prepares and completes voucher packages for weekly check runs.
• Maintains vendor files and updates vendor information by filing and entering status changes into accounting software to ensure vendor information is accurate and up to date.
• Maintains independent contractor information including current W-9’s, signed contracts, and proof of insurance.
• Ensures timely and accurate monthly closing of the accounts payable function; completes monthly account reconciliations related to accounts payable.
• Adheres to procedures and policies for accounts payable functions.
• Communicates with and builds effective relationships with assigned vendors.
• Processes quarterly Form 590 filings.
• Processes year end 1099’s and related filings.
• Assists with other projects as assigned.

Position Requirements

• Strong work ethic and a positive attitude. Must be proactive and “get things done”. Professional and personable demeanor.
• Accounting degree or equivalent combination of education and experience required.
• One to three years accounts payable experience.
• Experience working with generally accepted accounting principles and accounting software.
• Proficient in Excel, Outlook, and Sage accounting products.
• Strong computer and business solutions software skills.
• Strong interpersonal and communication skills for interacting with vendors, management, and support personnel.
• Strong analytical and problem-solving skills.
• Attention to detail.
• Ability to interface with and satisfy the needs of diverse groups ranging from corporate to operations managers and staff.