Accounts Payable & Admin Assistant — Fast-Paced Office

The Chronicle Of Higher Education, Inc.; Benton (ME); On-site; USD 32,000 - 34,000; Full time

Job summary

Thomas College seeks an Administrative Assistant to support Financial Affairs, Accounting and Human Resources and act as the front desk receptionist. The role handles accounts payable processing, reports, and filing, ensuring GAAP compliance and timely records.

Responsibilities include system integration for AP, vendor inquiries, reconciliations, and daily office tasks. Requires an associate degree in accounting or 2–4 years' experience and strong MS Office skills.

Qualifications

• Associates Degree in Accounting or 2–4 years experience with computerized accounts payable systems.
• Office administration experience preferred.
• Knowledge of IES and/or third party payment platforms preferred.
• Intermediate computer skills in Word, Excel and Outlook.
• Ability to work in a fast-paced environment and multi-task effectively.

Responsibilities

• Process Accounts Payable.
• Monitor new Accounts Payable system.
• Research discrepancies with vendor payments to ensure GAAP compliance.
• Manage monthly reconciliations.
• Manage vendor purchase orders and disbursement of petty cash.
• Prepare Funds Requests/PO requests and filing.
• Process student refund checks weekly.

Skills

Multi-tasking

Interpersonal communication

Organizational skills

Attention to detail

Education

Associates Degree in Accounting or 2-4 years experience

Tools

Word

Excel

Outlook

Intuit Enterprise Solutions (IES)

Third party payment platforms

Job description

Thomas College seeks an Administrative Assistant to support Financial Affairs, Accounting and Human Resources and act as the front desk receptionist. The role handles accounts payable processing, reports, and filing, ensuring GAAP compliance and timely records.

Responsibilities include system integration for AP, vendor inquiries, reconciliations, and daily office tasks. Requires an associate degree in accounting or 2–4 years' experience and strong MS Office skills.