Accounts Payable & Office Admin — Reception & GAAP Support

Thomas College; Waterville (ME); On-site; USD 24,796 - 33,062; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Disability insurance

403(b) matching

Paid vacation

Paid sick leave

Holidays

On-site gym

Employee tuition benefits

Spouse & dependents

Job summary

Thomas College in Waterville, Maine, is seeking an Administrative Assistant to support Financial Affairs, Accounting, and Human Resources. The role focuses on processing accounts payable, maintaining GAAP-compliant records, and providing reception support.

This is a full-time, hourly position offering opportunities to work on special projects, prepare funds or PO requests, and manage reports and filing tasks in a collaborative office environment.

Qualifications

• Associates Degree in Accounting or 2-4 years experience with computerized accounts payable systems.
• Office administration experience preferred.
• Knowledge of IES and/or third party payment platforms preferred.
• Intermediate computer skills in Word, Excel, and Outlook.

Responsibilities

• Process Accounts Payable and assist in integration of new AP system.
• Monitor AP system and resolve discrepancies to GAAP.
• Manage monthly reconciliations and vendor purchase orders.
• Handle office reception duties, filing, and report preparation.
• Support Funds Requests/PO requests and mail/Documents filing.

Skills

MS Word

MS Excel

MS Outlook

GAAP basics

Interpersonal skills

Education

Associate degree in Accounting

Tools

IES

Payment platforms

Job description

Thomas College in Waterville, Maine, is seeking an Administrative Assistant to support Financial Affairs, Accounting, and Human Resources. The role focuses on processing accounts payable, maintaining GAAP-compliant records, and providing reception support.

This is a full-time, hourly position offering opportunities to work on special projects, prepare funds or PO requests, and manage reports and filing tasks in a collaborative office environment.