Accounts Payable Administrator

Pavement Restorations Inc.; Gallatin (TN); On-site; USD 42,000 - 54,000; Full time

Job summary

Pavement Restorations Inc. is seeking an Accounts Payable Support specialist to handle payments, journal entries, and monthly tax reporting while assisting in cash management. The role requires careful attention to detail and proficiency with Excel and Word.

The ideal candidate has at least one year of experience in a similar role and a bachelor’s degree in HR or related field. This position emphasizes accurate coding of invoices, weekly AP review, and collaboration within the accounting team.

Qualifications

• Accurate posting and counting of transactions is required.
• Proficient in Excel and Word for reporting and documentation.
• Must be fluent in English and have solid arithmetic skills.
• Bachelor's degree preferably in HR or related field.
• One year of experience in a similar role.

Responsibilities

• Process accurate and timely vendor payment selections.
• Process journal entries as needed for the team.
• Assist in compiling monthly sales tax report and ensure timely submission.
• Daily review of bank activity and detect fraudulent activity.
• Review AP aging items weekly and flag items needing attention.
• Review and code AP vendor invoices for the team and produce AP reports.
• Process daily cash deposits and assist with AP entries.

Skills

Attention to detail

Excel

Word

English proficiency

Arithmetic

Education

Bachelor's degree in HR or related field

Tools

Office equipment

Job description

To complete accounts payable operations to ensure accurate reporting, support accounting operations and assist in cash management.

JOB DUTIES:

• Process accurate and timely vendor payment selections.
• Process journal entries as needed for team.
• Assist in compiling monthly sales tax report.Ensure report and payment is submitted timely.
• Perform daily review of bank activity.Ensure all activity is recorded in system correctly and reviews activity for possibly fraudulent activity.
• Reviews AP Aging items on a weekly basis and identifies items that require attention.
• Review and code AP vendor invoices for team.
• Produce weekly AP reports.
• Process daily cash deposit.
• Assist AP team accurately key AP vendor invoices.
• Assist with ad-hoc requests or team coverage when needed.

KNOWLEDGE:

Accuracy in checking, posting and counting is required.Must be able to use calculators, computers, machines (copy, fax, etc.) and other typical office equipment. Must be proficient in Microsoft Office (Excel and Word). Position requires knowledge of English, arithmetic, and proper grammar. Bachelor's degree, preferably in human resource management or related field.

EXPERIENCE:

One year of experience in similar role.

Equal Opportunity Employer, including disabled and veterans.