Accounts Payable Admin

FIRETROL PROTECTION SYSTEMS, INC; Dallas (TX); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Short and long-term disability

Paid time off

401(k) plan with company match

Job summary

Firetrol Protection Systems, Inc. in Dallas, TX is seeking an Accounts Payable Admin to support the district office under the supervision of the Office Manager. You will handle administrative/AP tasks and help maintain accurate records.

The successful candidate will process vendor invoices, verify pricing and terms, and resolve discrepancies while collaborating with the purchasing team and other staff. This role emphasizes accuracy and reliability.

Qualifications

• Accounts payable experience preferred.
• Ability to read, match, and verify invoices and POs, pricing and terms.
• High attention to detail and accuracy in data entry.
• Strong organizational and record-keeping skills.
• Ability to identify and resolve discrepancies or AP issues.

Responsibilities

• Answer incoming calls and provide clerical support.
• Process vendor invoices, match to POs, verify pricing/terms.
• Review and enter invoices with correct vendor ID and GL coding.
• Maintain AP files and records; ensure payments apply to correct invoices.
• Scan and email invoices for payment; resolve AP issues and discrepancies.
• Review vendor statements and resolve past-due items.
• Manage AP using accounting software (Great Plains) and other systems.
• Provide administrative support to purchasing and colleagues.

Skills

Accounts payable experience

Organizational skills

Communication skills

Time management

Independent worker

Education

High school diploma or equivalent

Tools

Great Plains

Job description

Founded in 1984, Firetrol is the national leader in fire protection & life safety services. We are seeking a Accounts Payable Admin for Firetrol’s district office in Dallas, TX.

Under the direction of the Office Manager, this position will be performing administrative/accounts payable functions in accordance with established procedures.

The successful candidate will oversee multiple administrative duties, which include:

• Answer incoming calls.
• Process vendor invoices, including matching to POs, verifying pricing, terms, and charges
• Review and enter invoices with correct vendor ID, GL coding, and approvals
• Maintain and organize A/P files and records
• Ensure payments are applied to the correct invoices
• Scan and email invoices to corporate for payment
• Investigate and resolve A/P issues, discrepancies, and material irregularities
• Review vendor statements and resolve past-due or incorrect items before submitting to corporate
• Correct reconciliation errors identified by corporate A/P
• Manage accounts payable using Great Plains and other programs
• Provide accurate data entry and assist the purchasing department as needed
• Offer professional administrative and clerical support to colleagues and supervisors
• Assist with general office tasks and other responsibilities to support the business
• Take on additional duties once familiar with systems and processes
• Strong customer service and communication skills

• Accounts payable or similar admin experience preferred
• Ability to read, match, and verify invoices, POs, pricing, and payment terms
• High attention to detail and accuracy in data entry
• Strong organizational and record-keeping skills
• Ability to identify and resolve discrepancies or A/P issues
• Experience with Great Plains is a plus
• Ability to learn new systems and processes quickly
• Strong time-management and prioritization skills
• Professional, dependable, and able to work independently or with a team

Firetrol offers competitive wages and top-of-the-line benefits that include health, dental vision, life insurance, short and long term disability, paid time off and a 401(k) plan with a generous company match and immediate vesting. Additionally Firetrol sponsors training and education opportunities. Most importantly, Firetrol offers career growth opportunities, not just a job.