Accounts Payable Admin

Firetrol Protection Systems; Dallas (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) plan

Paid time off

Job summary

Firetrol Protection Systems, Inc. in Dallas, TX is seeking an Accounts Payable Admin to support the office with efficient invoicing and payment processing.

Under supervision of the Office Manager, you will match invoices to POs, verify pricing and terms, and maintain accurate AP files. The ideal candidate has strong data entry, detail orientation, and time-management skills, with experience in Great Plains.

Qualifications

• Answer incoming calls and manage accounts payable tasks.
• Process vendor invoices, verify pricing, terms and charges.
• Review and enter invoices with correct vendor ID, GL coding and approvals.
• Maintain and organize A/P files and records for accuracy.
• Investigate and resolve A/P issues and discrepancies.
• Provide accurate data entry and assist purchasing as needed.

Responsibilities

• Process vendor invoices and match to POs.
• Ensure payments are applied to the correct invoices.
• Maintain A/P files and prepare for corporate review.
• Use Great Plains and other programs for AP tasks.
• Support colleagues with administrative tasks as needed.

Skills

Customer service

Communication

Attention to detail

Time management

Prioritization

Organization

Data entry

Problem solving

Tools

Great Plains

Job description

Founded in 1984, Firetrol is the national leader in fire protection & life safety services. We are seeking a Accounts Payable Admin for Firetrol’s district office in Dallas, TX.

Under the direction of the Office Manager, this position will be performing administrative/accounts payable functions in accordance with established procedures.

The successful candidate will oversee multiple administrative duties, which include:

• Answer incoming calls.
• Process vendor invoices, including matching to POs, verifying pricing, terms, and charges
• Review and enter invoices with correct vendor ID, GL coding, and approvals
• Maintain and organize A/P files and records
• Ensure payments are applied to the correct invoices
• Scan and email invoices to corporate for payment
• Investigate and resolve A/P issues, discrepancies, and material irregularities
• Review vendor statements and resolve past-due or incorrect items before submitting to corporate
• Correct reconciliation errors identified by corporate A/P
• Manage accounts payable using Great Plains and other programs
• Provide accurate data entry and assist the purchasing department as needed
• Offer professional administrative and clerical support to colleagues and supervisors
• Assist with general office tasks and other responsibilities to support the business
• Take on additional duties once familiar with systems and processes
• Strong customer service and communication skills
• Accounts payable or similar admin experience preferred
• Ability to read, match, and verify invoices, POs, pricing, and payment terms
• High attention to detail and accuracy in data entry
• Strong organizational and record-keeping skills
• Ability to identify and resolve discrepancies or A/P issues
• Experience with Great Plains is a plus
• Ability to learn new systems and processes quickly
• Strong time-management and prioritization skills
• Professional, dependable, and able to work independently or with a team

Firetrol offers competitive wages and top-of-the-line benefits that include health, dental vision, life insurance, short and long term disability, paid time off and a 401(k) plan with a generous company match and immediate vesting. Additionally Firetrol sponsors training and education opportunities. Most importantly, Firetrol offers career growth opportunities, not just a job.