Accounts Payable / Accounts Receivable Specialist

Vaco; Placentia (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Vaco by Highspring is seeking a detail-oriented Accounts Payable / Accounts Receivable Specialist for a temporary contract in California. This onsite role covers maternity leave with responsibilities including AP/AR processing and day-to-day accounting tasks.

The candidate will perform PO matching, vendor payment processing, and month-end activities while ensuring accuracy and timely communication with vendors and internal teams.

Qualifications

• 2+ years of Accounts Payable experience required.
• Three-way PO matching experience.
• Accounts Receivable and collections experience preferred.

Responsibilities

• Process, review, and verify vendor invoices.
• Perform three-way matching of purchase orders, invoices, and receipts.
• Prepare and process weekly payment proposals.
• Reconcile vendor statements and resolve discrepancies.
• Assist with month-end closing activities and reporting.
• Maintain accurate records of accounts payable transactions.
• Support collections efforts on selected customer accounts.
• Respond to customer and vendor inquiries in a professional and timely manner.
• Provide invoice copies and account information as needed.
• Collaborate with internal departments to resolve billing and payment issues.

Skills

Accounts Payable

Accounts Receivable

Three-way matching

Attention to detail

Deadline-driven

Communication

Tools

Microsoft Excel

Job description

Accounts Payable / Accounts Receivable Specialist (Contract)

Pay: $25-$30/hour DOE

Duration: Approximately 2-3 Months (Maternity Leave Coverage)

Location: Onsite

We are seeking a detail-oriented Accounts Payable / Accounts Receivable Specialist to join our team on a temporary contract basis. This is an excellent opportunity for an accounting professional who can hit the ground running and support day-to-day AP and AR functions during a maternity leave coverage assignment.

Responsibilities

• Process, review, and verify vendor invoices
• Perform three-way matching of purchase orders, invoices, and receipts
• Prepare and process weekly payment proposals
• Reconcile vendor statements and resolve discrepancies
• Assist with month-end closing activities and reporting
• Maintain accurate records of accounts payable transactions
• Support collections efforts on selected customer accounts
• Respond to customer and vendor inquiries in a professional and timely manner
• Provide invoice copies and account information as needed
• Collaborate with internal departments to resolve billing and payment issues

Qualifications

• 2+ years of Accounts Payable experience required
• Experience with three-way PO matching
• Accounts Receivable and collections experience preferred
• Strong attention to detail and accuracy
• Proficiency in Microsoft Excel
• Ability to prioritize tasks and meet deadlines
• Excellent communication and problem-solving skills
• Must be comfortable working in an onsite environment

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.