Accounts Payable / Accounts Receivable

Vaco; Placentia (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Vaco by Highspring in California is seeking an Accounts Payable / Accounts Receivable Specialist for a contract role lasting about 3 months to cover maternity leave. The position is onsite with pay ranging from $25 to $30 per hour depending on experience.

Responsibilities include AP invoicing, three-way PO matching, processing weekly payments, reconciling vendor statements, assisting month-end close, and supporting AR collections. Strong Excel and communication skills are required.

Qualifications

• Accounts Payable experience required.
• Experience with three-way PO matching.
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Excel.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and collaboration with internal and external stakeholders.

Responsibilities

• Receive, review, and verify incoming invoices.
• Perform three-way PO matching with high accuracy.
• Prepare and process weekly payment proposals.
• Monitor payment schedules to maximize discounts.
• Reconcile vendor statements.
• Assist with month-end close activities and reporting.
• Research and resolve invoice discrepancies with internal teams and vendors.
• Support the Credit Manager with collections for selected accounts.
• Respond to customer inquiries regarding invoices and account activity.
• Generate and provide copies of invoices as needed.

Skills

AP experience

PO matching

Attention to detail

Excel

Multi-tasking

Communication

Tools

Microsoft Excel

Job description

Accounts Payable / Accounts Receivable Specialist (Contract)

Location: Onsite

Duration: Approximately 3-month maternity leave coverage

Pay: $25-$30/hr DOE

Assessment Required: Excel Assessment

Responsibilities

Accounts Payable

• Receive, review, and verify incoming invoices.
• Perform three-way PO matching with a high level of accuracy and attention to detail.
• Prepare and process weekly payment proposals.
• Monitor payment schedules to ensure timely vendor payments and maximize available discounts.
• Reconcile vendor statements.
• Assist with month-end close activities and reporting.
• Research and resolve invoice discrepancies by partnering with internal departments and vendors.

Accounts Receivable

• Support the Credit Manager with collections activities for selected accounts.
• Respond to customer inquiries regarding invoices and account activity.
• Generate and provide copies of invoices as needed.

Qualifications

• Accounts Payable experience required.
• Experience with three-way PO matching.
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Excel.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication skills and ability to work collaboratively with internal and external stakeholders.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.