Accounts Payable/Accounts Receivable Assistant

Binaytara Foundation, Inc.; Bellevue (WA); On-site; USD 42,000 - 54,000; Full time

Job summary

Binaytara Foundation, Inc. in Bellevue, WA is seeking an Accounts Payable/Accounts Receivable Assistant to support the Finance team with daily AP/AR tasks. The role emphasizes accuracy, timeliness, and adherence to internal policies in a nonprofit setting.

The ideal candidate will have a basic accounting background, strong organizational skills, and familiarity with QuickBooks. This is a full-time, on-site position requiring a background check and authorization to work in the United States.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
• 1+ year of AP/AR or accounting operations.
• Familiarity with QuickBooks.
• Strong attention to detail and organizational skills.
• Good understanding of accounting principles, especially AP/AR processes.
• Strong communication skills and professional demeanor.
• Ability to handle sensitive financial information confidentially.

Responsibilities

• Process vendor invoices, reimbursements, and payment requests.
• Record bills and payments in QuickBooks and ensure proper approvals.
• Assist with month-end closing of AP accounts and basic reporting.
• Support AR tasks: invoicing, receipts, donor contributions tracking, and overdue payments follow-up.
• Assist with audits by providing required documents and explanations.

Skills

Attention to detail

Organizational skills

Communication skills

Confidentiality

QuickBooks experience

Education

Bachelor’s degree in Accounting

Tools

QuickBooks

Job description

Accounts Payable/Accounts Receivable Assistant

Bellevue, WA

We Are Hiring: Accounts Payable/Accounts Receivable Assistant

Position Overview

The AP/AR Assistant will support the Finance team in managing day-to-day accounts payable and accounts receivable operations, ensuring accurate, timely, and compliant processing of all financial transactions. This role is ideal for someone with a basic accounting background who is organized, detail-oriented, and eager to grow in nonprofit finance operations.

Position Type: Full-time

Location: On-site | Bellevue, WA

Key Responsibilities

Accounts Payable (AP)

• Review, verify, and process vendor invoices, reimbursements, and payment requests.
• Record bills and payments in accounting software (e.g., QuickBooks).
• Ensure approvals, proper documentation, and compliance with internal policies.
• Reconcile vendor statements bridging the gap between initial estimates and final actuals and resolve discrepancies.
• Assist in month-end closing of AP accounts.

Accounts Receivable (AR)

• Prepare and send invoices to donors, partners, and clients.
• Record receipts and track payments in accounting system.
• Reconcile donor contributions and client accounts.
• Follow up on overdue payments and coordinate with relevant teams.

General Accounting Support

• Maintain accurate and organized accounting records.
• Assist with basic reporting.
• Support audits by providing required documents and explanations.
• Identify errors or irregularities and propose corrective actions.

Qualifications & Skills

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
• 1+ year of experience in AP/AR or accounting operations.
• Familiarity with accounting software (QuickBooks experience preferred).
• Strong attention to detail and organizational skills.
• Good understanding of accounting principles, especially AP/AR processes.
• Strong communication skills and professional demeanor.
• Ability to handle sensitive financial information confidentially.

Preferred Qualifications

• Familiarity with gift processing and donor acknowledgment procedures.
• Understanding of grant compliance and reporting to funders.

Requirements

• Bachelor's degree in accounting
• Accept a background check
• Working in an onsite setting
• Authorized to work in the United States