Accounts Payable / Accounting Coordinator

Engelke Construction Solutions / Engelke Facility Solutions

Brunswick (OH)

On-site

USD 52,000 - 76,000

Full time

8 days ago

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Benefits offered by this job

Competitive salary range

15 PTO days

8 paid holidays

Health/dental/vision

401(k) with company match

Discretionary performance bonus

Job summary

Engelke Construction Solutions / Engelke Facility Solutions in Northeast Ohio seeks an Accounts Payable / Accounting Coordinator to support accurate, timely AP operations and administrative tasks for the Accounting team.

The candidate will manage vendor invoices, respond to inquiries, support payment runs, and maintain records in a high-volume environment while collaborating with internal departments and vendors. Strong organization and Excel skills are essential.

Qualifications

High school diploma or equivalent required.
Associate degree or coursework in Accounting, Finance, or Business Admin preferred.
Two+ years of accounts payable or related experience preferred.
Experience with accounting software and Excel reporting preferred.

Responsibilities

Monitor AP email inbox and provide timely service to vendors and internal stakeholders.
Enter, code, review, and route vendor invoices for approval in the accounting system.
Review invoices for accuracy, approvals, coding, terms, and compliance.
Maintain vendor records, terms, and payment documentation in an auditable manner.
Respond to vendor payment inquiries and resolve discrepancies.
Prepare weekly AP payment batches and summaries for the upcoming week.
Process approved payments via check runs, electronic payments, and other methods.
Prepare accounting reports and use Excel to reconcile data and track invoices.
Provide backup support for Accounts Receivable and invoicing tasks.
Assist onboarding for new customers and team members with portal access and training.
Collaborate with Accounting, Operations, Purchasing, and Leadership to resolve issues.
Maintain confidentiality of financial and company information.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Independent worker

Education

High school diploma or equivalent

Associate degree or accounting/finance/business coursework

Tools

Microsoft Excel

Accounting software

Job description

This search is being conducted exclusively by our internal recruiting team. We do not engage or consider candidates submitted by staffing firms, headhunters, or placement agencies. Unsolicited submissions will not be eligible for placement fees.

Accounts Payable / Accounting Coordinator

Building Great Things With Great People is our motto. This rapidly growing General Contractor in Northeast Ohio has an amazing opportunity for the motivated candidate with outstanding attendance and work ethic.

With growth, year after year since inception, more than 90 percent of our projects are for repeat clients. With licensing in 48 states and serving clients across the country, we are searching for an Accounts Payable / Accounting Coordinator to add to our Construction Administrative team.

Position Description:

Engelke Construction and Engelke Facility Solutions is seeking an Accounts Payable / Accounting Coordinator who will be responsible for supporting accurate, timely, and well-organized accounts payable operations while providing administrative and systems support to the Accounting team. This role processes vendor invoices, responds to payment and accounts payable inquiries, supports payment runs, maintains vendor and customer records, and assists with accounting-system inputs and reporting.

The successful candidate is highly organized, detail-oriented, dependable, and comfortable managing a high volume of invoices, payments, and communications. This position will work collaboratively with internal departments, vendors, customers, and the Accounting team and may provide backup support for accounts receivable activities.

Duties and Responsibilities

Monitor and respond to the Accounts Payable email inbox, routing requests appropriately and providing timely, professional service to vendors and internal stakeholders.
Enter, code, review, submit, and route vendor invoices for approval through the accounting system and vendor interfaces, including Criogo.
Review invoices and supporting documentation for accuracy, required approvals, purchase order or job-cost coding, payment terms, and compliance with company procedures; follow up on missing or outstanding information.
Maintain vendor records, credit applications, approved payment terms, invoices, payment documentation, and related correspondence in an organized and auditable manner.
Respond to vendor payment inquiries, research invoice and account activity, resolve discrepancies, and communicate expected payment timing.
Prepare weekly accounts payable payment batches and summaries of invoices due and anticipated payment totals for the following week.
Process approved payments through check runs, electronic payments, and other authorized disbursement methods; print, organize, mail, and securely maintain high-volume vendor checks.
Accurately maintain vendor, invoice, payment, and other accounting-system data, ensuring customer and vendor accounts, transactions, and communications are assigned appropriately.
Prepare accounting and operational reports, including PSP Corporation-specific reporting, and use Microsoft Excel to reconcile data, track invoices and payments, and prepare requested summaries.
Provide backup support for Accounts Receivable, including billing orders, preparing customer invoices, and responding to invoicing-related questions.
Support onboarding for new customers and team members by establishing required system and portal access, maintaining training materials, and updating process manuals and checklists.
Collaborate with Accounting, Operations, Purchasing, Leadership, and other internal teams to resolve vendor, invoice, payment, billing, and system-related matters.
Maintain the confidentiality of financial, customer, vendor, employee, and company information.
Perform other related duties as assigned.

Required Skills and Abilities

Strong organizational, time-management, and attention-to-detail skills; ability to manage competing priorities in a high-volume environment.

Working knowledge of accounts payable processes, including invoice review, coding, approvals, vendor maintenance, payment terms, payment batches, and check processing.

Ability to review financial documentation, identify discrepancies or missing information, maintain accurate records, and resolve routine payment inquiries.

Strong written and verbal communication and customer-service skills when working with vendors, customers, and internal teams.

Proficiency in Microsoft Office, particularly Excel, Outlook, Word, and Teams; ability to learn accounting software, invoice-processing platforms, customer portals, and related systems.

Ability to prepare reports, payment summaries, and tracking tools; understand the distinction between customer and vendor accounts and Accounts Payable and Accounts Receivable processes.