Accounts Payable Accountant

Ideal Partners; Fort Worth (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Onsite gym

Remote flexibility occasionally

Job summary

Ideal Partners in Fort Worth, TX is seeking an experienced Accounts Payable professional to manage vendor bills, job costing, and related AP processes. You will coordinate with purchasing, field operations, and project managers to ensure accurate coding and timely payments.

You will maintain vendor relationships, forecast cash flow, and handle corporate card activity while driving month-end close accuracy. Remote flexibility may be limited to occasional needs, with a primarily onsite schedule.

Qualifications

• Hands-on accounts payable experience and ability to manage priorities independently.
• Understand how vendor invoices, credits, and payments affect the general ledger using T-accounts.
• Proficient with Excel functions (VLOOKUP, SUMIF; SUMIFS and pivot tables are a plus).
• Sage Intacct or similar ERP experience (NetSuite, Ramp) and multi-entity costing valued.

Responsibilities

• Invoice processing and job costing: verify bills against PO and docs, route for approval, coordinate with purchasing and field ops.
• Vendor accounts: reconcile statements, resolve missing invoices and disputed charges, maintain vendor relations.
• Cash forecasting and payments: maintain rolling AP cash flow forecast, schedule weekly payment runs, process payments by ACH or check.
• Corporate cards: manage card activity, reconcile statements, ensure proper coding to entities and projects.
• Month-end close: manage AP close, accruals, reconciliations across systems, ensure timely reporting.
• Automation and process improvement: extend Claude-based verifications, test changes, and implement workflows to save time.

Skills

Accounts payable

Vendor invoicing

Excel (VLOOKUP/SUMIF)

ERP experience

Costing / job costing

Communication

Education

Bachelor’s degree in Accounting/Finance

Tools

Sage Intacct

NetSuite

Ramp

Job description

If you take pride in improving processes and keeping things organized, this role offers the opportunity to make an impact across seven businesses. You’ll manage approximately 700–800 vendor bills per month, resolve vendor discrepancies, track upcoming payments, and help the Controller maintain visibility into cash flow.

Beyond processing invoices, you’ll have the opportunity to identify inefficiencies and improve workflows, working with other departments to ensure accurate job costing, timely payments, and a smoother month-end close.

What you’ll own

• Invoice processing and job costing. Review bills against purchase orders and supporting documentation. Verify the entity, GL account, and service job or construction project before routing each bill for approval in Ramp. Work directly with purchasing, field operations, and project managers to resolve coding questions while the details are fresh.
• Vendor accounts and relationships. Reconcile emailed vendor statements to open AP. Research missing invoices, unapplied credits, and disputed charges. Keep vendors informed and follow each issue through to resolution.
• Cash forecasting and payments. Build and maintain a rolling AP cash flow forecast by entity. Use payment terms, due dates, and anticipated disbursements to recommend weekly payment runs, flag significant upcoming obligations, and process approved payments by ACH, check, or other methods.
• Corporate credit cards. Manage corporate card activity across the businesses. Review receipts and coding, follow up with cardholders on missing submissions, and reconcile statements so charges reach the correct entity, job, and reporting period.
• Month-end close. Own the AP close checklist and meet its deadlines. Ensure all vendor bills for the period are received, coded, and approved, and all corporate card charges are coded and submitted. Follow up directly with vendors, approvers, and cardholders on outstanding items. Identify costs that need to be accrued when an invoice has yet to arrive. Reconcile AP activity across Sage Intacct, Ramp, and our operational systems, prepare accruals and account reconciliations, and investigate differences before reporting is finalized.
• Automation and process improvement. We’ve started using Claude to compare emailed vendor statements with open AP. Build on that work and look for other recurring tasks where Claude, Excel, or a change in workflow could save time or improve accuracy. Work with the people affected, test the change, and verify the results.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• Hands-on accounts payable experience and the ability to independently manage priorities, follow up on outstanding items, and resolve issues.
• Solid accounting fundamentals, including the ability to explain how vendor invoices, credits, and payments affect the general ledger using T-accounts.
• Proficiency with VLOOKUP and SUMIF. Experience with SUMIFS, XLOOKUP, and pivot tables is a plus.
• Experience with Sage Intacct or a comparable ERP such as NetSuite. Ramp, multi-entity accounting, and service or construction job costing experience are highly valued.
• Strong communication skills, attention to detail, and an interest in improving processes and working across departments.

Schedule and Benefits

This is a primarily onsite position in Fort Worth, with occasional remote flexibility as needed. The first month will involve some additional hours (approximately 5–10 hours of overtime per week) while getting familiar with the businesses and vendors. After the initial training period, the schedule is expected to return to 40 hours per week, with occasional overtime during month-end close as needed.

Ideal Partners offers medical, dental, and vision insurance, an onsite gym, and access to local event tickets.