Accounts Payable Technician

City-of-Keller,-Tx; Keller (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

The City of Keller is seeking a Full-Time Clerical Finance Specialist at City Hall in Keller, TX. The role administers accounts payable, processes invoices, and supports purchasing activities in a municipal finance environment.

Responsibilities include maintaining vendor records, reconciling statements, and assisting with month-end tasks while upholding internal controls and city policies. Strong Excel and ERP experience are preferred; capable communication is essential.

Qualifications

• HS diploma or GED with two years in accounts payable or similar financial role.
• Associate degree or accounting coursework preferred.
• Knowledge of AP, bookkeeping, coding, purchasing, internal controls, and government accounting.
• Proficient in Microsoft Office and Tyler ERP/Incode; Laserfiche experience.
• Ability to process high volumes and meet deadlines; strong communication.

Responsibilities

• Processes accounts-payable transactions including invoices and payments.
• Maintains vendor records and resolves payment discrepancies.
• Provides related finance and purchasing support and month/year-end activities.
• Performs other related duties as assigned.

Skills

Accounts payable

Microsoft Excel

ERP software

Vendor management

Communication

Education

High school diploma or GED

Associate degree in accounting

Tools

Tyler ERP/Incode

Laserfiche

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clerical Town Hall, Keller, TX, US

4 days ago Requisition ID: 1272

Essential Duties % of Performance

• Processes accounts-payable transactions, including invoices, credit memoranda, employee reimbursements, refunds, and other payment requests. Confirms appropriate coding, documentation, budget availability, and approval; prepares and balances scheduled check and electronic payment runs; and follows applicable City policies, prompt-payment requirements, and internal controls. 60%
• Maintains vendor and payment records; reconciles vendor statements and procurement-card activity; responds to routine vendor and department inquiries; and researches and resolves payment discrepancies, escalating unusual or high-risk matters as appropriate. 20%
• Provides related Finance and purchasing support, including records management, tax reporting, fixed-asset identification, month-end and year-end activities, audit documentation, bid and auction administration, and other assigned administrative activities. 15%
• Performs other related duties as assigned. 5%

Total: 100%

Physical Demand Frequency

• Balancing R
• Bending O
• Carrying O
• Climbing R Legend
• Crawling R
• Crouching R C - Continuous
• Fine Dexterity C
• Foot Controls O F - Frequently
• Handling F
• Hearing C O - Occasionally
• Kneeling R
• Lifting O R - Rarely
• Pushing/Pulling O
• Reaching O N - Never
• Standing O
• Sitting C
• Stooping O
• Twisting R
• Vision C
• Walking O

Physical Demand Descriptions

• (The following descriptions are provided as an example of potential physical and/or sensory activities and does not address the potential for reasonable accommodation; it is intended as general examples of possible physical/sensory demands that might occur during the performance of the position functions/duties, and are not intended to be all inclusive.)
• Bending/Climbing/Balancing - picking up supplies, files, stairs, step stool, walking, standing, filing, etc.
• Carrying/Lifting - up to 25 lbs., files, filing, office supplies, etc.
• Fine Dexterity - telephone, keyboard, 10-key calculator, computer hardware, writing, and software usage, etc.
• Foot Controls - step stools, walking, etc.
• Pushing/Pulling/Reaching/Stooping/Twisting - supplies, files, file drawers, etc.
• Standing - mail distribution, filing, meetings, etc.
• Sitting - desk work, meetings, etc.
• Walking - around office, to and from building, meetings, etc.

Machines, Tools, Equipment and/or Work Aids

• Audio/Visual equipment, Calculator, Computer, Copier, Facsimile, Keyboard, Office supplies, Scanner, Software, Telephone, Vehicle, Emergency Plans, etc.

Duties are generally performed in an office environment. Possible exposure to dust, mold, and electricity.

Requirements/Knowledge/Skills/Abilities

• Required qualifications are normally obtained through a high school diploma or GED and two years of progressively responsible experience in accounts payable, bookkeeping, accounting support, or a related financial function. An equivalent combination of education and relevant experience may be considered.
• Accounting coursework or an associate degree, municipal accounts-payable experience, and experience with Tyler ERP/Incode or a comparable financial system are preferred.
• Working knowledge of accounts payable, bookkeeping, account coding, purchasing processes, internal controls, records management, and applicable reporting and governmental accounting requirements.
• Ability to review, process, and reconcile financial transactions; identify and research discrepancies; perform accurate calculations; and prepare payment registers, reconciliations, reports, and supporting schedules.
• Ability to exercise sound judgment, follow established procedures, maintain confidentiality, and oversee unusual or high-risk matters appropriately.
• Ability to organize and accurately process a high volume of transactions while meeting recurring payment, month-end, year-end, and applicable reporting deadlines.
• Ability to read, interpret, and follow applicable laws, policies, procedures, contracts, invoices, and other financial documentation.
• Proficiency with Microsoft Office, financial-management software such as Tyler ERP/Incode, and electronic document-management systems such as Laserfiche.
• Ability to communicate clearly, provide routine procedural guidance, and maintain effective working relationships with employees, vendors, contractors, public officials, and the public.
• Must possess a valid Texas Class C driver license
• Must pass all post offer pre-employment processes and/or procedures, to include but not limited to Drug Screen, Physical Examination, and applicable Background Checks.