Accounts Payable Specialist

Talentify; Dickinson (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Dickinson ISD is seeking an Accounts Payable Specialist to maintain the district's financial records in accordance with Texas Education Agency guidelines and standard accounting principles. You will process purchase orders, handle disbursements, and balance accounts for assigned departments.

Strong data entry, organization, and communication skills are essential for timely, accurate processing. The role requires a high school diploma or GED, plus 30 college credits with business/accounting

Qualifications

• Advanced knowledge in accounts payable process.
• Knowledge of basic accounting principles.
• Knowledge of District policy and procedures.
• Complete competency requirements for Level III.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Organized and capable of producing accurate results to deadlines.
• Advanced computer literacy: word processing, spreadsheets, data entry.
• Effective oral and written communication.
• Maintain auditable file records per guidelines.
• Proficient with a ten-key calculator.
• Establish and maintain positive working relationships with District employees and vendors.
• Manage multiple priorities with interruptions and minimal supervision.

Responsibilities

• Keep the Executive Director of Business Operations informed on district business affairs.
• Enter and balance accounts payable disbursements for assigned departments/campuses.
• Distribute and file accounts payable disbursements per current process.
• Assist departments/campuses with inquiries about the purchasing process.
• Respond to vendor inquiries about accounts payable disbursements.
• Post deposits for assigned departments/campuses.
• Maintain outstanding encumbrances.
• Process tax-exempt requests.
• Maintain internal controls for accounts payable.
• Monitor department mail and email.
• Maintain vendor payment options and confidentiality of employee information.
• Maintain regular attendance and track hours worked in district software.
• Support special projects and perform other duties as assigned.

Skills

Accounts payable

Data entry

Excel

Word processing

Spreadsheets

Communication

Organization

Multitasking

Ten-key calculator

Vendor relations

Education

High School Diploma or GED

30 college credits with some business/accounting training

Tools

District Financial Accounting System

Job description

Position: Accounts Payable Specialist

Department: Business Office/ESC

Wage/Hour Status: Non-exempt

Immediate Supervisor: Executive Director of Business Operations

Pay Grade: Per Compensation Manual

Days Employed: Per Compensation Manual

POSITION SUMMARY

• Perform the duties of maintaining the district’s financial records in a manner as prescribed by the Texas Education Agency and as required by standard accounting principles
• Perform the duties for the efficient processing of purchase orders and paying of the district’s accounts

QUALIFICATIONS

Education/Certification

• High School Diploma or GED
• Have thirty (30) semester hours of college credit with some business/accounting training

Special Knowledge/Skills

• Advanced knowledge in accounts payable process
• Knowledge of basic accounting principles
• Knowledge of District policy and procedures
• Satisfactorily complete the Dickinson ISD competency requirements for Level III
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to be organized and produce accurate results while meeting established deadlines
• Demonstrate advanced skills in computer literacy in the area of word processing, spreadsheets, and data entry
• Ability to communicate effectively in both oral and written communications
• Proficient in maintaining auditable file records according to guidelines and content
• Proficiency in the use of a ten-key calculator
• Ability to establish and maintain positive working relationships with all District employees and vendors
• Ability to manage multiple priorities simultaneously with frequent interruptions and without supervision

Experience

• Minimum of five years (5) experience of accounts payable experience preferred
• Minimum of two years (2) experience in a school-related environment preferred

MAJOR RESPONSIBILITIES

• Keep the Executive Director of Business Operations informed on the business affairs of the district
• Responsible for entering and balancing accounts payable disbursements for assigned departments/campuses in the Districts Financial Accounting System
• Distribute and file accounts payable disbursements for assigned departments/campuses according to the current process
• Assist departments/campuses on inquiries concerning the purchasing process
• Respond to inquiries from vendors on various aspects of the district’s accounts payable disbursements
• Post deposits for assigned departments/campuses
• Maintain all outstanding encumbrances
• Process tax-exempt requests
• Maintain a continuous internal control for accounts payable
• Monitor department mail and email
• Maintain all vendor payment options
• Maintain confidentiality of employee information
• Maintain regular and reliable attendance
• Maintain an accurate track of hours worked through the District software
• Maintain professional, ethical use of district network resources
• Monitor and maintain a department filing system
• Complete special projects
• Perform other duties as assigned

Equipment used

• Computer, printer, copier, telephone, fax machine

WORKING CONDITIONS

Mental Demands/Physical Demands/Environmental Factors

• Regularly required to stand, walk, sit, climb, talk and hear
• Occasionally required to reach with hands and arms
• May require the employee to travel between sites independently and to work at various sites
• Ability to perform a variety of duties concurrently
• Light to moderate lifting
• Lengthy sessions working on a computer
• Occasional stresses caused by deadlines
• Frequent interruptions
• Occasional long hours
• Regular Attendance
• Maintain emotional control under stress