Accounts Payabe Specialist

Alchemy; New York (NY); Vor Ort; USD 60.000 - 85.000; Vollzeit

Benefits dieser Stelle

Medical Benefits

Dental Benefits

Vision Benefits

Gym Reimbursement

Home Office Budget

Office Meals

Commuter Benefits

Flexible Time Off

Wellbeing Perks

Learning Stipend

Conferences & Events

HSA/FSA Plans

Fertility Benefits

Zusammenfassung

Alchemy is seeking an Accounts Payable Specialist to join our Finance team in New York. You will own daily AP activities including invoice coding, timely payments, vendor support, and reconciliations.

Reporting to the Procurement Manager, you will work across Zip, NetSuite, and Ramp to maintain smooth procure-to-pay operations. The role requires 2–4 years in AP, strong attention to detail, and proactive communication.

Qualifikationen

• 2–4 years of experience in accounts payable or a related accounting operations role.
• Hands-on responsibility for invoice processing and vendor support.
• Curiosity about how processes work and initiative to improve them.
• Strong Excel or Google Sheets skills with lookups, pivots, data reconciliation.

Aufgaben

• Manage the AP inbox, process invoices and vendor requests, and serve as a primary contact.
• Code and classify vendor invoices in Zip and NetSuite with approvals and PO matching where applicable.
• Prepare payment batches, monitor deadlines, and follow up on approvals.
• Support vendor onboarding and maintain vendor records, including tax forms and banking information.
• Investigate invoice discrepancies and payment issues; escalate when needed.
• Review employee expenses in Ramp for accurate coding and policy compliance.
• Reconcile AP with GL and support month-end close with accruals.
• Maintain vendor tax documentation and support 1099 preparation.
• Follow controls and documentation for vendor banking changes.
• Provide AP documentation for audits and internal reviews.
• Support system updates and workflow improvements affecting AP/FP&A.

Kenntnisse

Invoice processing

Vendor support

Process improvement

Excel

Tools

NetSuite

Zip

Ramp

Jobbeschreibung

About Alchemy

Alchemy is the Web3 infrastructure and developer platform that powers millions of users and the world’s most innovative blockchain applications. From enabling $1+ trillion in financial transactions worldwide to scaling L2s and enabling DeFi, Alchemy provides the infrastructure and tools developers need to build reliable, scalable, and accessible experiences.

Trusted by companies like JPMorgan, Stripe, Visa, Franklin Templeton, Nike, and backed by a16z, Coatue, Silver Lake, Lightspeed, and Stanford University, Alchemy is building the foundational layer for a decentralized and AI-enabled Web3 ecosystem. For more information, visit alchemy.com.

About The Role

We’re looking for an Accounts Payable Specialist to join our Finance team and take ownership of daily AP activities, including accurate invoice coding, timely payments, vendor support, and reconciliations.

Reporting to our Procurement Manager, you’ll partner with Accounting and teams across Alchemy to keep our procure-to-pay process running smoothly across Zip, NetSuite, and Ramp. You’ll help strengthen existing processes, troubleshoot issues independently, and identify opportunities to improve how we work. This role requires attention to detail, dependability, and proactive communication.

What You’ll Do

Daily AP Operations

• Manage the AP inbox, promptly process incoming invoices and requests, and serve as a primary point of contact for vendors and internal teams.
• Review, enter, classify, and code vendor invoices in Zip and NetSuite, ensuring complete documentation, appropriate approvals, and purchase order matching where applicable.
• Prepare payment batches for review and approval, monitor payment deadlines, and follow up on outstanding approvals or missing information.
• Support vendor onboarding and maintain accurate vendor records, including tax forms, addresses, payment terms, and verified banking information.
• Investigate and resolve invoice discrepancies, duplicate charges, missing credits, and payment issues; elevate exceptions when needed.
• Review employee expenses and corporate card transactions in Ramp for accurate coding, receipts, approvals, and policy compliance.

Close Support & Special Projects

• Reconcile AP activity and balances with the general ledger, investigate differences, and ensure invoices, credits, and payments are properly recorded.
• Support month-end close by identifying unrecorded invoices and potential accruals and preparing supporting schedules for Accounting.
• Maintain vendor tax documentation, including W-9s, and support annual 1099 preparation.
• Follow established approval and payment controls, including verification procedures for vendor banking changes.
• Maintain organized records and provide AP documentation for internal reviews and external audits.
• Support system updates, workflow improvements, and other projects affecting procurement, expenses, accounts payable, and FP&A.

What We’re Looking For

• 2–4 years of experience in accounts payable or a related accounting operations role, with hands‑on responsibility for invoice processing and vendor support.
• Curiosity about how processes work and initiative to make them better.
• A solid understanding of invoice coding, purchase orders, payment terms, reconciliations, and basic accrual accounting.
• Experience with accounting or ERP systems and the ability to learn new P2P, payment, and AI tools.
• Strong Excel or Google Sheets skills, including lookups, pivot tables, and reconciling data across reports.
• Strong attention to detail, sound judgment, and a habit of checking your work.
• The ability to manage recurring deadlines, prioritize competing requests, and follow through independently.
• Clear, practical communication and a collaborative approach to working with vendors and colleagues.

Nice to Haves

• Experience with NetSuite, Zip, or Ramp.
• Experience at a growing technology company or Big 4 accounting firm.
• Experience improving AP workflows or using automation to reduce repetitive work.
• Experience with crypto, digital assets, blockchain, or web3 is a plus, but not required.

Benefits and Perks

• Medical, Dental, & Vision
• Gym Reimbursement
• Home Office Build-out Budget
• In-Office Group Meals
• Commuter Benefits
• Flexible Time Off
• Wellbeing & Mental Health Perks
• Learning & Development Stipend
• Company Sponsored Conferences & Events
• HSA and FSA Plans
• Fertility Benefits

Alchemy is committed to offering competitive compensation, including base salary as well as bonus and equity. Additionally, Alchemy offers comprehensive medical, dental, and vision coverage, as well as other benefits such as 401k and unlimited flexible time off.