Accounts Payable Specialist

Alchemy; United States; Remote; USD 48,000 - 72,000; Full time

Job summary

Alchemy is the Web3 infrastructure and developer platform that powers millions of users and the world’s most innovative blockchain applications. We’re seeking an Accounts Payable Specialist to own daily AP activities, including accurate invoice coding, timely payments, and vendor support.

You’ll work with Zip, NetSuite, and Ramp, ensuring proper documentation and approvals. The role requires attention to detail, dependability, and proactive communication within the Finance team.

Qualifications

• 2–4 years of experience in accounts payable or related accounting operations.

Responsibilities

• Manage the AP inbox, promptly process invoices and requests, serve as primary contact for vendors and internal teams.
• Review, code, and enter vendor invoices in Zip and NetSuite, ensuring approvals and PO matching when applicable.
• Prepare payment batches, monitor deadlines, and follow up on approvals or missing information.
• Maintain vendor records and tax forms, ensure banking information accuracy.
• Investigate invoice discrepancies and payment issues; resolve escrow exceptions when needed.
• Review employee expenses and corporate card transactions in Ramp for correct coding and policy compliance.
• Reconcile AP activity with the general ledger and support month-end close.
• Maintain vendor tax documentation, including W-9s, and support 1099 preparation.
• Follow controls for vendor banking changes and provide AP documentation for audits.

Job description

About Alchemy

Alchemy is the Web3 infrastructure and developer platform that powers millions of users and the world’s most innovative blockchain applications. From enabling $1+ trillion in financial transactions worldwide to scaling L2s and enabling DeFi, Alchemy provides the infrastructure and tools developers need to build reliable, scalable, and accessible experiences. Trusted by companies like JPMorgan, Stripe, Visa, Franklin Templeton, Nike, and backed by a16z, Coatue, Silver Lake, Lightspeed, and Stanford University, Alchemy is building the foundational layer for a decentralized and AI-enabled Web3 ecosystem. For more information, visit alchemy.com.

About The Role

We’re looking for an Accounts Payable Specialist to join our Finance team and take ownership of daily AP activities, including accurate invoice coding, timely payments, vendor support, and reconciliations. Reporting to our Procurement Manager, you’ll partner with Accounting and teams across Alchemy to keep our procure-to-pay process running smoothly across Zip, NetSuite, and Ramp. You’ll help strengthen existing processes, troubleshoot issues independently, and identify opportunities to improve how we work. This role requires attention to detail, dependability, and proactive communication.

What You’ll Do

Daily AP Operations

• Manage the AP inbox, promptly process incoming invoices and requests, and serve as a primary point of contact for vendors and internal teams.


• Review, enter, classify, and code vendor invoices in Zip and NetSuite, ensuring complete documentation, appropriate approvals, and purchase order matching where applicable.


• Prepare payment batches for review and approval, monitor payment deadlines, and follow up on outstanding approvals or missing information.


• Support vendor onboarding and maintain accurate vendor records, including tax forms, addresses, payment terms, and verified banking information.


• Investigate and resolve invoice discrepancies, duplicate charges, missing credits, and payment issues; escrow exceptions when needed.


• Review employee expenses and corporate card transactions in Ramp for accurate coding, receipts, approvals, and policy compliance.

Close Support Special Projects

• Reconcile AP activity and balances with the general ledger, investigate differences, and ensure invoices, credits, and payments are properly recorded.


• Support month-end close by identifying unrecorded invoices and potential accruals and preparing supporting schedules for Accounting.


• Maintain vendor tax documentation, including W-9s, and support annual 1099 preparation.


• Follow established approval and payment controls, including verification procedures for vendor banking changes.


• Maintain organized records and provide AP documentation for internal reviews and external audits.


• Support system updates, workflow improvements, and other projects affecting procurement, expenses, accounts payable, and FP A.

What We’re Looking For

• 2–4 years of experience in accounts payable or a related accounting operations