Accounts Payable Specialist San Francisco

Alchemy; San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Gym reimbursement

Home office budget

In-office meals

Commuter benefits

Flexible time off

Wellbeing perks

Learning stipend

Conferences & events

HSA/FSA plans

Fertility benefits

Job summary

Alchemy, a leading Web3 infrastructure company, is seeking an Accounts Payable Specialist to own daily AP activities, including invoice coding, timely payments, and vendor support. You will partner with Accounting and Procurement to maintain a smooth procure-to-pay process across Zip, NetSuite, and Ramp.

Reporting to the Procurement Manager, you’ll help strengthen processes, troubleshoot issues, and identify opportunities for improvement with detail and proactive communication.

Qualifications

• 2–4 years of experience in accounts payable or related accounting operations.
• Strong understanding of invoice coding, purchase orders, payment terms, reconciliations.

Responsibilities

• Manage the AP inbox, process invoices, and serve as primary vendor contact.
• Code and enter invoices in Zip and NetSuite with approvals and PO matching.
• Prepare payment batches, monitor deadlines, and follow up on approvals.
• Maintain vendor records and tax forms, verify banking information.
• Investigate discrepancies, duplicates, and payment issues; escalate when needed.
• Review employee expenses in Ramp for proper coding and policy compliance.
• Reconcile AP with GL and prepare month-end schedules.
• Support 1099 prep and vendor tax documentation.
• Assist with system updates and procurement/FP&A projects.

Skills

Invoice processing

Vendor support

Attention to detail

Clear communication

Procure-to-pay

Education

Bachelor's degree in accounting

Tools

NetSuite

Zip

Ramp

Job description

About Alchemy

Alchemy is the Web3 infrastructure and developer platform that powers millions of users and the world’s most innovative blockchain applications. From enabling $1+ trillion in financial transactions worldwide to scaling L2s and enabling DeFi, Alchemy provides the infrastructure and tools developers need to build reliable, scalable, and accessible experiences.

Trusted by companies like JPMorgan, Stripe, Visa, Franklin Templeton, Nike, and backed by a16z, Coatue, Silver Lake, Lightspeed, and Stanford University, Alchemy is building the foundational layer for a decentralized and AI-enabled Web3 ecosystem. For more information, visit alchemy.com.

About The Role

We’re looking for an Accounts Payable Specialist to join our Finance team and take ownership of daily AP activities, including accurate invoice coding, timely payments, vendor support, and reconciliations.

Reporting to our Procurement Manager, you’ll partner with Accounting and teams across Alchemy to keep our procure-to-pay process running smoothly across Zip, NetSuite, and Ramp. You’ll help strengthen existing processes, troubleshoot issues independently, and identify opportunities to improve how we work. This role requires attention to detail, dependability, and proactive communication.

What You’ll Do

Daily AP Operations

• Manage the AP inbox, promptly process incoming invoices and requests, and serve as a primary point of contact for vendors and internal teams.
• Review, enter, classify, and code vendor invoices in Zip and NetSuite, ensuring complete documentation, appropriate approvals, and purchase order matching where applicable.
• Prepare payment batches for review and approval, monitor payment deadlines, and follow up on outstanding approvals or missing information.
• Support vendor onboarding and maintain accurate vendor records, including tax forms, addresses, payment terms, and verified banking information.
• Investigate and resolve invoice discrepancies, duplicate charges, missing credits, and payment issues; elevate exceptions when needed.
• Review employee expenses and corporate card transactions in Ramp for accurate coding, receipts, approvals, and policy compliance.

Close Support & Special Projects

• Reconcile AP activity and balances with the general ledger, investigate differences, and ensure invoices, credits, and payments are properly recorded.
• Support month-end close by identifying unrecorded invoices and potential accruals and preparing supporting schedules for Accounting.
• Maintain vendor tax documentation, including W-9s, and support annual 1099 preparation.
• Follow established approval and payment controls, including verification procedures for vendor banking changes.
• Maintain organized records and provide AP documentation for internal reviews and external audits.
• Support system updates, workflow improvements, and other projects affecting procurement, expenses, accounts payable, and FP&A.

What We’re Looking For

• 2–4 years of experience in accounts payable or a related accounting operations role, with hands‑on responsibility for invoice processing and vendor support.
• Curiosity about how processes work and initiative to make them better.
• A solid understanding of invoice coding, purchase orders, payment terms, reconciliations, and basic accrual accounting.
• Experience with accounting or ERP systems and the ability to learn new P2P, payment, and AI tools.
• Strong Excel or Google Sheets skills, including lookups, pivot tables, and reconciling data across reports.
• Strong attention to detail, sound judgment, and a habit of checking your work.
• The ability to manage recurring deadlines, prioritize competing requests, and follow through independently.
• Clear, practical communication and a collaborative approach to working with vendors and colleagues.

Nice to Haves

• Experience with NetSuite, Zip, or Ramp.
• Experience at a growing technology company or Big 4 accounting firm.
• Experience improving AP workflows or using automation to reduce repetitive work.
• Experience with crypto, digital assets, blockchain, or web3 is a plus, but not required.

Benefits and Perks

• Medical, Dental, & Vision
• Gym Reimbursement
• Home Office Build-out Budget
• In-Office Group Meals
• Commuter Benefits
• Flexible Time Off
• Wellbeing & Mental Health Perks
• Learning & Development Stipend
• Company Sponsored Conferences & Events
• HSA and FSA Plans
• Fertility Benefits

Alchemy is committed to offering competitive compensation, including base salary as well as bonus and equity. Additionally, Alchemy offers comprehensive medical, dental, and vision coverage, as well as other benefits such as 401k and unlimited flexible time off.