Accounts & Logistics Coordinator

Lange Company; Swissvale (Allegheny County); On-site; USD 42,000 - 52,000; Full time

Job summary

Lange Fresh Sales in Pittsburgh, PA is seeking an Account Coordinator to support day-to-day accounting operations and office management. You will work with the accounting team to ensure accurate processing of invoices, payments and records while keeping departments informed and coordinated.

Your role requires strong organizational skills, reliability, and the ability to handle a fast-paced workload. Prior office experience and proficiency in Microsoft Office are essential for success in this

Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Ability to excel in a fast-paced, dynamic work environment.
• Self-motivated individual who can work independently with minimal supervision.
• Strong attendance record and reliability.
• 1+ years of experience in office administration or a related role.
• Excellent communication, negotiation, and interpersonal skills.
• Demonstrated ability to effectively prioritize responsibilities and efficiently manage a fast-paced workload.
• Excellent organizational and time-management skills.

Responsibilities

• Keep Account Managers informed on orders, printing and creating files and maintaining.
• Organize a system for each stage between booking and delivery.
• Coordinate all aspects of the full life cycle of a sales file with Account Managers.
• Direct contact with outside customers and vendors for information and documentation as needed for accurate handling and coordination of a sales file.
• Build and maintain a network of carriers and customers.
• Verify load details, including quantities, temperatures and handling any discrepancies as necessary.
• Track shipments and coordinate loading and delivery appointments.
• Process, approve, and complete invoice packets for customer submission.
• Efficiently address and resolve billing or payment inquiries.
• Assist with accounts payable by performing initial checks before payment approvals.
• Answer and direct phone calls and manage voicemails.
• Set up vendors and customers for electronic payments and invoicing.
• Maintain records of open files, including PACA and truck claims, with proper documentation.
• Ensure sales staff follow accurate accounting procedures and record-keeping.
• Use the Transportation Management System (TMS) to set up vendor payments.
• Manage and verify sale orders from start to finish as requested by the sales team.
• Review vendor bills and match them to corresponding orders.
• Conduct order entry including error checks and assist with invoice aging analysis.
• Manage and organize electronic file records, including bills of lading and invoices.
• Apply cash receipts to the general ledger and ensure timely documentation of delivered orders.
• Perform general office duties such as typing, filing, and handling confidential materials; and
• Perform other duties as assigned.

Skills

Self-motivated

Independent work

Strong attendance

Reliability

Communication

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Lange Fresh Sales in Pittsburgh, PA is seeking an Account Coordinator to support day-to-day accounting operations and office management. You will work with the accounting team to ensure accurate processing of invoices, payments and records while keeping departments informed and coordinated.

Your role requires strong organizational skills, reliability, and the ability to handle a fast-paced workload. Prior office experience and proficiency in Microsoft Office are essential for success in this