AR & Invoicing Admin Specialist

Lange Company; Swissvale (Allegheny County); On-site; USD 42,000 - 64,000; Full time

Job summary

Lange Fresh Sales in Pittsburgh, PA is seeking an Administrative Specialist to support daily office operations, AR processing, vendor communication, and invoicing. This role requires attention to detail, organization, and the ability to manage multiple tasks in a fast-paced environment.

The ideal candidate has 1–2 years in office/collections, proficiency in Microsoft Office, and strong communication skills. Local candidates preferred for on-site work.

Qualifications

• High school diploma or equivalent.
• 1–2 years of experience as an office manager, administrative support, accounts receivable, or general accounting.
• 1+ years of experience in collections.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word).
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with professionalism.
• Strong attention to detail and accuracy.

Responsibilities

• Serve as the first point of contact for collections and manage accounts receivable.
• Process vouchers for payment.
• Process all invoices, post adjustments, and ensure timely and accurate invoicing.
• Post and deposit all incoming payments (ACH, wire, check).
• Perform audits to ensure files meet quality standards.
• Request invoices and ensure timely payment of files.
• Respond to all payment status requests from vendors.
• Provide backup support for office staff and Southeast Region staff as needed.
• Review closing files, ensuring timely commissioning and preventing delays.
• Answer incoming calls and direct messages to the appropriate recipients.
• Assist in training during new software or procedure rollouts.

Skills

Microsoft Office

Organization

Time management

Communication

Education

High school diploma

Tools

ERP systems

Job description

Lange Fresh Sales in Pittsburgh, PA is seeking an Administrative Specialist to support daily office operations, AR processing, vendor communication, and invoicing. This role requires attention to detail, organization, and the ability to manage multiple tasks in a fast-paced environment.

The ideal candidate has 1–2 years in office/collections, proficiency in Microsoft Office, and strong communication skills. Local candidates preferred for on-site work.