Dynamic Office Manager — Accounts & Operations (Pittsburgh)

Lange Companies, Inc.; Pittsburgh (Allegheny County); On-site; USD 42,000 - 56,000; Full time

Job summary

The Lange Companies, Inc. in Pittsburgh, PA is seeking an Office Manager to support daily office operations, accounting functions, and vendor communications for Lange Fresh Sales.

This role ensures accurate financial processing and maintains high-quality file standards to back Account Managers and the northeast regional staff. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple responsibilities in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• 1–2 years of experience as an office manager, administrative support, accounts receivable, or general accounting.
• 1+ years of experience in collections.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word).
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with professionalism.
• Strong attention to detail and accuracy.

Responsibilities

• Serve as the first point of contact for collections and manage accounts receivable.
• Process vouchers for payment.
• Process all invoices, post adjustments, and ensure timely and accurate invoicing.
• Post and deposit all incoming payments (ACH, wire, check).
• Perform audits to ensure files meet quality standards.
• Respond to all payment status requests from vendors.
• Oversee ordering of office and printed supplies; conduct price checks for cost efficiency.
• Supervise, coach, and assist support staff to maintain productivity and efficiency.
• Greet new employees and set up accounts and workspaces.
• Maintain storage for closed files and business records per retention policy.
• Sort and distribute incoming mail; prepare outgoing mail.
• Assist in training during new software or procedure rollouts.
• Other duties as assigned.

Skills

Microsoft Office Suite

Verbal and written communication

Time management

Attention to detail

Confidentiality

Education

High school diploma or equivalent

Tools

Outlook

Excel

Word

Job description

The Lange Companies, Inc. in Pittsburgh, PA is seeking an Office Manager to support daily office operations, accounting functions, and vendor communications for Lange Fresh Sales.

This role ensures accurate financial processing and maintains high-quality file standards to back Account Managers and the northeast regional staff. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple responsibilities in a fast-paced environment.