Accounting Technician II - Fire

Decatur; Decatur (AL); On-site; USD 40,000 - 60,000; Full time

Job summary

Decatur Fire Department is seeking an administrative accounting professional to support technical accounting functions and fiscal operations. The role includes tracking overtime, maintaining budgetary expenditures, processing invoices, and coordinating with Purchasing and HR on payroll-related tasks.

The position requires experience with financial records, payroll processes, and proficiency in Microsoft Word, Excel, and Outlook. Strong data entry and communication skills are essential.

Qualifications

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work or through college level courses, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for three to five years.
• Must be proficient in Microsoft Word, Excel and Outlook.
• Knowledge of payroll processes.
• Knowledge of purchasing policies.
• Knowledge of computers and job-related software programs.
• Knowledge of customer service principles and practices.
• Skill in data entry.
• Skill in problem solving.
• Skill in interpersonal relations.
• Skill in operating office equipment such as a computer and standard business software, copier, calculator, and facsimile machine.
• Skill in oral and written communication.

Responsibilities

• Maintain overtime cost spreadsheets and track to budgetary costs.
• Tracks the FY budget and assists with fiscal planning with Command Staff and other department leadership.
• Coordinate with Purchasing Department on changes in current year budget amounts including requests for additional funds.
• Maintain updated current knowledge of the expenditures in each GL account.
• Enter purchase requisitions and processes invoicing; checks invoices for accuracy and processes for payment.
• Manage the department uniform allowances; assist with working with vendors to maintain needed items for ordering on the websites.
• Serve as backup in preparing and processing department payroll records; enter overtime amounts, holiday pay, special pay hours, etc.; submits to Human Resources; calculates 24 day forms.
• Performs related duties.

Skills

Data entry

Problem solving

Interpersonal relations

Oral and written communication

Customer service

Education

High school diploma

Specialized training or apprenticeship

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Summary

This position performs technical accounting functions in support of the Decatur Fire Department.

Major Duties

• Maintain overtime cost spreadsheets and track to budgetary costs.


• Works with the Command Staff and other department leadership to track the FY budget and assist with fiscal planning.


• Coordinate with Purchasing Department on any changes in current year budget amounts including requests for additional funds.


• Maintain updated current knowledge of the expenditures in each GL account.


• Enters purchase requisitions and processes invoicing; checks invoices for accuracy and processes for payment.


• Manage the department uniform allowances. Assist with working with vendors to maintain needed items available for ordering on the websites.


• Will serve as backup in preparing and processing department payroll records; enters overtime amounts, holiday pay, special pay hours, etc.; submits to Human Resources; calculates 24 day forms.


• Performs related duties.

Minimum Qualifications

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work or through college level courses, in addition to basic skills typically associated with a high school education.

• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for three to five years.


• Must be proficient in Microsoft Word, Excel and Outlook.


• Knowledge of payroll processes.


• Knowledge of purchasing policies.


• Knowledge of computers and job-related software programs.


• Knowledge of customer service principles and practices.


• Skill in data entry.


• Skill in problem solving.


• Skill in interpersonal relations.


• Skill in operating office equipment such as a computer and standard business software, copier, calculator, and facsimile machine.


• Skill in oral and written communication.

Supplemental Information

Guidelines

• Include the City financial and purchasing policies, as well as State bid laws.

Complexity/Scope of Work

• The work consists of related technical accounting duties. Strict regulations and the need for accuracy contribute to the complexity of the position.


• The purpose of this position is to perform technical accounting duties in support of department operations. Successful performance helps ensure the efficiency and accuracy of those operations.

Contacts

• Contacts are typically with coworkers, other city personnel, vendors, and the general public.


• Contacts are typically to exchange information, resolve problems, and provide services.

Physical Demands/Work Environment

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light and heavy objects.


• The work is typically performed in an office.

Supervisory and Management Responsibility

• None.