Accounting Technician I - Point Mallard

Decatur; Decatur (AL); Hybride; USD 36 000 - 48 000; Plein temps

Résumé du poste

City of Decatur is seeking a detail-oriented accounting support professional to perform technical accounting duties in support of department operations.

The role involves payroll processing, accounts payable, purchasing, budgeting reports, and maintaining department records in a city office setting.

Qualifications

• High school diploma or GED; college courses in business or finance desirable.
• Experience to understand basic accounting principles, usually via apprenticeship/internship or 1–2 years in a similar role.
• Proficiency in Microsoft Word, Excel and Outlook.

Responsabilités

• Prepare and process payroll records; maintain attendance; enter overtime, holiday pay and special hours.
• Create and modify purchase orders; update spreadsheets to reflect changes.
• Assist with recruiting, onboarding and offboarding of seasonal staff.
• Receive and audit invoices; process for payment.
• Resolve vendor issues and manage purchasing card accounts.
• Prepare budget reports and maintain inventory of department forms and supplies.
• Process accounts payable and maintain files/records.
• Maintain and update department websites and documents.
• Produce regular and special reports; perform related duties.

Connaissances

Data entry

Problem solving

Interpersonal relations

Oral and written communication

Microsoft Office

Formation

High school diploma or GED

Business/Finance courses

Outils

Microsoft Office Suite

Description du poste

This position performs technical accounting functions in support of assigned department operations.

Job Summary

This position performs technical accounting functions in support of assigned department operations.

Major Duties

• Prepares and process department payroll records; maintains attendance records; enters overtime amounts, holiday pay, special pay hours, etc.; submits to Human Resources.
• Creates and enters purchase orders; enters changes to existing purchase orders; updates spreadsheets to reflect changes.
• Assist with recruiting, hiring, onboarding and off boarding of seasonal team members.
• Receives and audits invoices for accuracy and processes for payment.
• Resolves vendor problems and issues.
• Prepares budget reports.
• Manages purchasing card accounts.
• Processes accounts payable.
• Maintains and updates websites.
• Copies, faxes, and scans documents.
• Maintains office supply inventory; reorders as needed.
• Maintains inventory of department forms.
• Maintains files and records.
• Prepares a variety of regular and special reports.
• Performs related duties.

Minimum Qualifications

• High school diploma or equivalent GED. Additional college courses in business or finance highly desirable.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having had a similar position for one to two years.
• Must be proficient in Microsoft Office Word, Excel and Outlook.
• Knowledge of city payroll processes.
• Knowledge of city purchasing policies.
• Knowledge of computers and job-related software programs.
• Knowledge of accounts payable and receivable processes.
• Knowledge of customer service principles and practices.
• Skill in data entry.
• Skill in problem solving.
• Skill in interpersonal relations.
• Skill in operating office equipment such as a computer and standard business software, copier, calculator, and facsimile machine.
• Skill in oral and written communication.

Supplemental Information

• Guidelines include city and department policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

Complexity/Scope of Work

• The work consists of related technical accounting duties. Strict regulations and the need for accuracy contribute to the complexity of the position.
• The purpose of this position is to perform technical accounting duties in support of assigned department operations. Successful performance helps ensure the efficiency and accuracy of those operations.

Contacts

• Contacts are typically with coworkers, other city personnel, vendors, and the general public.
• Contacts are typically to exchange information, resolve problems, and provide services.

Physical Demands/Work Environment

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light and heavy objects.
• The work is typically performed in an office.

Supervisory and Management Responsibility

• This position supervises assigned temporary personnel.