Accounting Technician II - Police

Decatur; Decatur (AL); On-site; USD 40,000 - 55,000; Full time

Job summary

Decatur invites an accounting professional to join the finance team, supporting department operations with precise, rules‑driven accounting work. The role centers on payroll processing, budget maintenance, and financial record accuracy to keep city services efficient and compliant.

You will enter requisitions, verify invoices, manage inventory and forms, coordinate with vendors, and assist with annual budgeting.

Qualifications

• Requires completion of specialized training in accounting‑related field.
• Five years' experience in a similar role.
• Proficient in Word, Excel and Outlook.
• ACJIC/NCIC certification required or obtainable.
• Knowledge of city payroll processes and purchasing policies.
• Strong data entry, problem solving and communication skills.

Responsibilities

• Process department payroll records and overtime.
• Maintain overtime spreadsheets and budgets.
• Coordinate with Purchasing on budget changes.
• Enter purchase requisitions and verify invoices.
• Maintain department inventory and forms.
• Distribute mail and manage uniform allowances.
• Work with vendors to maintain items and equipment.
• Perform related duties.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

ACJIC/NCIC certification

Payroll knowledge

Education

High school diploma

Apprenticeship/Internship in accounting

Job description

This position performs technical accounting functions in support of assigned department operations.

Job Summary

This position performs technical accounting functions in support of assigned department operations.

Major Duties

• Prepares and process department payroll records; enters overtime amounts, holiday pay, special pay hours, etc.; submits to Human Resources; calculates 27 day forms.

• Maintain overtime spreadsheets with the current employee roster for supervisors to enter time for each payroll.
• Works with the Chief and Department Managers to maintain the current year budget and plan the next FY budget.
• Coordinate with Purchasing Department on any changes in current year budget amounts including requests for additional funds.
• Maintain current budget spreadsheet with details of the expenditures in each GL account.
• Enters purchase requisitions; checks invoices for accuracy and processes for payment.
• Maintains office supply inventory; reorders as needed.
• Maintains inventory of department forms.
• Picks up and distributes incoming mail.
• Maintains records and assigns ticket books.
• Mange the department uniform allowances. Work with vendors to maintain needed items available for ordering on the websites.
• Work with wireless phone vendors to add, remove or reassign equipment as needed.
• Performs related duties.

Minimum Qualifications

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for five years.
• Must be proficient in Microsoft Word, Excel and Outlook.
• Possession of or ability to readily obtain ACJIC/NCIC certification.
• Knowledge of city payroll processes.
• Knowledge of city purchasing policies. Knowledge of computers and job-related software programs. Knowledge of customer service principles and practices. Skill in data entry. Skill in problem solving. Skill in interpersonal relations. Skill in operating office equipment such as a computer and standard business software, copier, calculator, and facsimile machine. Skill in oral and written communication.

Guidelines

• NCIC rules and regulations, state gun laws, and city and department policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

Complexity/Scope of Work

• The work consists of related technical accounting duties. Strict regulations and the need for accuracy contribute to the complexity of the position.
• The purpose of this position is to perform technical accounting duties in support of department operations. Successful performance helps ensure the efficiency and accuracy of those operations.

Contacts

• Contacts are typically with coworkers, other city personnel, vendors, and the general public.
• Contacts are typically to exchange information, resolve problems, and provide services.

Physical Demands/Work Environment

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light and heavy objects.
• The work is typically performed in an office.

Supervisory and Management Responsibility

• None.