Accounting Technician I - Parks and Recreation

Decatur; Decatur (AL); On-site; USD 38,000 - 48,000; Full time

Job summary

City of Decatur is seeking an Accounting Technician I - Parks and Recreation to support department operations with technical accounting tasks and accurate record-keeping.

You will handle payroll records, process invoices, manage purchasing activities, and prepare budget reports, ensuring compliance and timeliness in a public-sector environment. Strong Excel, Word, and Outlook skills are essential for success in this role.

Qualifications

• High school diploma or equivalent with relevant technical training.
• Experience interpreting basic payroll, purchasing, and accounts payable processes.
• Proficient in Word, Excel, and Outlook.
• Ability to enter data accurately and maintain records.
• Strong customer service and communication skills.

Responsibilities

• Prepares and process department payroll records; maintains attendance records; enters overtime amounts, holiday pay, special pay hours, etc.; submits to Human Resources.
• Creates and enters purchase orders; enters changes to existing purchase orders; updates spreadsheets to reflect changes.
• Receives and audits invoices for accuracy and processes for payment.
• Resolves vendor problems and issues.
• Prepares budget reports.
• Manages purchasing card accounts.
• Processes accounts payable.
• Maintains and updates websites.
• Copies, faxes, and scans documents.
• Maintains office supply inventory; reorders as needed.
• Maintains inventory of department forms.
• Maintains files and records.
• Prepares a variety of regular and special reports.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Payroll processes

Purchasing policies

Accounts payable/receivable

Data entry

Customer service

Problem solving

Interpersonal skills

Oral and written communication

Office equipment operation

Education

High school diploma

Apprenticeship/internship experience

Job description

Accounting Technician I - Parks and Recreation

Class Title Accounting Technician I - Parks and Recreation

This position performs technical accounting functions in support of assigned department operations.

Job Summary

This position performs technical accounting functions in support of assigned department operations.

Major Duties

• Prepares and process department payroll records; maintains attendance records; enters overtime amounts, holiday pay, special pay hours, etc.; submits to Human Resources.

• Creates and enters purchase orders; enters changes to existing purchase orders; updates spreadsheets to reflect changes.
• Receives and audits invoices for accuracy and processes for payment.
• Resolves vendor problems and issues.
• Prepares budget reports.
• Manages purchasing card accounts.
• Processes accounts payable.
• Maintains and updates websites.
• Copies, faxes, and scans documents.
• Maintains office supply inventory; reorders as needed.
• Maintains inventory of department forms.
• Maintains files and records.
• Prepares a variety of regular and special reports.
• Sells burial spaces when assigned to the City Cemetery; coordinates burials with funeral homes; maintains burial records.
• Performs related duties.

Minimum Qualifications

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.

• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
• Must be proficient in Microsoft Office Word, Excel and Outlook.
• Knowledge of city payroll processes.
• Knowledge of city purchasing policies.
• Knowledge of computers and job-related software programs.
• Knowledge of accounts payable and receivable processes.
• Knowledge of customer service principles and practices.
• Skill in data entry.
• Skill in problem solving.
• Skill in interpersonal relations.
• Skill in operating office equipment such as a computer and standard business software, copier, calculator, and facsimile machine.
• Skill in oral and written communication.

Guidelines

• City and department policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

Complexity/Scope of Work

• The work consists of related technical accounting duties. Strict regulations and the need for accuracy contribute to the complexity of the position.
• The purpose of this position is to perform technical accounting duties in support of assigned department operations. Successful performance helps ensure the efficiency and accuracy of those operations.

Contacts

• Contacts are typically with coworkers, other city personnel, vendors, and the general public.
• Contacts are typically to exchange information, resolve problems, and provide services.

Physical Demands/Work Environment

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light and heavy objects.
• The work is typically performed in an office.

Supervisory and Management Responsibility

• This position supervises assigned temporary personnel.