Accounting Technician I - City Clerk's Office

Decatur; Decatur (AL); On-site; USD 34,000 - 52,000; Full time

Job summary

The City Clerk's Office in Decatur, AL is seeking an Accounting Technician I to perform technical duties in support of the city’s financial operations. Responsibilities include cash handling, invoicing, permits, records, and assisting with elections, under supervision.

Ideal candidates have a high school diploma and familiarity with Word, Excel, and accounting basics. This role requires accuracy, strong customer service, and ability to manage multiple tasks in an office setting.

Qualifications

• Knowledge of GAAP and GASB guidelines.
• Proficient with computers including Word, Excel and Adobe.
• Knowledge of customer service principles and practices.

Responsibilities

• Balances and enters cash reports.
• Receipts payments from the general public, retirees, or other departments in person, by direct deposit, and online.
• Researches and gathers information to prepare documentation regarding tags and titles for all city vehicles and equipment.
• Researches and gathers information to prepare documentation related to return checks.
• Processes public requests for information.
• Prepares and processes office invoices and payments.
• Receipts and issues building permits.
• Processes board applications.
• Posts notices and city meetings.
• Assists with recording legal documents.
• Maintains office supply inventory; reorders as needed.
• Receipts and processes the sale of tobacco stamps; maintains related inventory.
• Answers telephone and greets visitors; provides information and assistance.
• Prepares, monitors, and documents yard sale and solicitor permits.
• Assists with municipal elections.

Skills

Microsoft Word

Microsoft Excel

Adobe

GAAP

GASB

Customer service

Problem solving

Prioritizing

Interpersonal skills

Oral and written communication

Education

High school diploma

Tools

Microsoft Office

Accounting software

Job description

Accounting Technician I - City Clerk's Office

Class Title Accounting Technician I - City Clerk's Office

This position performs technical duties in support of the city’s financial operations.

Job Summary

This position performs technical duties in support of the city’s financial operations.

Major Duties

• Balances and enters cash reports.

• Receipts payments from the general public, retirees, or other departments in person, by direct deposit, and online.
• Researches and gathers information to prepare documentation regarding tags and titles for all city vehicles and equipment.
• Researches and gathers information to prepare documentation related to return checks.
• Processes public requests for information.
• Prepares and processes office invoices and payments.
• Receipts and issues building permits.
• Processes board applications.
• Posts notices and city meetings.
• Assists with recording legal documents.
• Maintains office supply inventory; reorders as needed.
• Receipts and processes the sale of tobacco stamps; maintains related inventory.
• Answers telephone and greets visitors; provides information and assistance.
• Prepares, monitors, and documents yard sale and solicitor permits.
• Assists with municipal elections.
• Performs related duties.

Minimum Qualifications

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.

• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
• Must be proficient with computers, including Microsoft office products such as Word, Excel and Adobe.
• Knowledge of customer service principles and practices.
• Knowledge of generally accepted accounting principles (GAAP).
• Knowledge of Governmental Accounting Standards Board (GASB) guidelines.
• Knowledge of computers and job-related software programs.
• Skill in problem solving.
• Skill in prioritizing and planning.
• Skill in interpersonal relations.
• Skill in oral and written communication.

Supplemental Information

Guidelines

• GAAP, GASB guidelines, internal control procedures, relevant state and federal laws, purchasing procedures, and county and department policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.

Complexity/Scope of Work

• The work consists of related technical duties. Strict regulations and the need for accuracy contribute to the complexity of the position.
• The purpose of this position is to provide technical support for the city’s financial operations. Successful performance ensures the efficiency and effectiveness of those operations.

Contacts

• Contacts are typically with coworkers, vendors, contractors, and the general public.
• Contacts are typically to exchange information, resolve problems, and provide services.

Physical Demands/Work Environment

• Standing or stooping. The employee occasionally lifts light objects.
• The work is typically performed while sitting at a desk or table or while intermittently sitting.
• The work is typically performed in an office.

Supervisory and Management Responsibility

• None.