Accounting Technician - Clerk

City of Indianapolis and Marion County; Indianapolis (IN); On-site; USD 42,000 - 56,000; Full time

Job summary

The City of Indianapolis and Marion County is seeking a finance-focused Clerk to ensure accurate processing of invoices and payments for the Marion County court system. The role emphasizes independent judgment, attention to detail, and timely financial transactions in support of court operations.

As part of the finance team, the incumbent will balance daily ledgers, review bank activity, and adjust court fees per orders. Strong communication and organizational skills are essential for success.

Qualifications

• Associate degree in Accounting Principles or related field with strong attention to detail.
• One year of experience may be substituted for each year of required education.
• Proficiency in spreadsheets and financial analysis software; understanding of bookkeeping principles.
• Customer service oriented with strong organizational and communication skills.

Responsibilities

• Process and enter deposits, credit memos, debit memos, and notices of returned items in the case management system.
• Reconcile daily bank activity and ensure deposits match general ledger; verify legality of transactions.
• Review and adjust court fees according to court orders; identify and solve complex problems.
• Maintain accurate documentation of financial transactions in the general ledger; balance daily.
• Possess ability to multi-task and prioritize tasks in a formal office setting.

Skills

Financial analysis

Bookkeeping

Attention to detail

Multi-tasking

Effective communication

Education

Associate degree in Accounting Principles

Bachelor’s degree in Accounting Principles

Tools

Spreadsheets

Financial analysis software

Job description

Established by the Indiana Constitution, the Marion County Clerk is the custodian of all court records, issues marriage licenses, and serves as the court’s fiscal agent and trustee of child support payments. The Election Board receives nominations and petitions for elections, as well prepares ballots, and maintains voting machines by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the citizens of Indianapolis and Marion County.

Position is under limited supervision and is responsible for the accuracy and timely finance functions required to ensure the proper payments and disbursements of court ordered fees and fines. Incumbent will be free to utilize and exercise authority in the absence of supervision or standard operating policies and procedures.Substantial independent judgment is required.Position is responsible for the accurate and timely processing of invoices and bills for payment for the Department.

All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

• Ensure all financial transactions are documented in the general ledger and balanced daily. Processandenterdeposits,creditmemos,debit memosandnoticesofreturneditemsinthecasemanagement system.Reconcile or note and report discrepancies found in records.
• Responsibleforreviewingbank activitiestoensuredailydepositsarematchedtothegeneralledger and to ensure legality of all transactions.
• Identifycomplexproblemsandreviewingrelatedinformationtodevelopandevaluateoptionsand implement solutions.Adjust court fees according to the court order.
• Knowledge of the methods and regulations involved in the process of accurate bookkeeping.
• Identify complex problems and reviewing related information to develop and evaluate options and implement solutions. Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

Associate degree in Accounting Principles, or a related field with excellent attention to detail. One (1) year of experience may be substituted of each year of required education. Must have knowledge of spreadsheets, financial analysis software and understanding of bookkeeping principles. Customer service oriented with strong organizational skills. Must possess the ability to multi-task effectively in order to prioritize tasks. Must be able to communicate effectively.

Preferred Job Requirements and Qualifications

Bachelor’s degree in Accounting Principles, or a related field with excellent attention to detail.

Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions.

Physical Conditions

1. Sittingat adeskthemajorityof theday
2. Somelifting,carrying, pushingand/orpullingofobjectsandmaterialsoflightweight(5-10)pounds
3. Tasksmayinvolveextendedperiods oftimeatkeyboardorworkstation
4. Tasksrequiretheabilitytoperceiveandhearsoundsandseevisualcuesorsignals
5. Tasks require the ability to communicate orally