Account Clerk

Millenniumsoft; Warren Park (IN); On-site; USD 30,000 - 43,000; Full time

Job summary

Millenniumsoft in Indianapolis, IN seeks an IN-FSSA-Account Clerk to perform a variety of accounting duties, including invoice validation, budget support, and vendor database maintenance. The role handles large sums and requires 5+ years of experience, with minimal supervision and responsibility for office work in the director's absence.

Key duties include maintaining records, processing payments, preparing financial reports, and handling reception/call routing.

Qualifications

• 5+ years of experience in accounting and financial recordkeeping.
• Strong ability to manage money, valuables, and sensitive financial data.
• Experience with vendor databases, invoices, and payments processing.

Responsibilities

• Maintain official agency financial records and certify their accuracy.
• Assist in preparing and controlling the agency budget.
• Receive, deposit, distribute, and account for monies and valuables.
• Authorize payment of vouchers or prepare vouchers for signature.
• Write checks, transmit payments, audit transactions and encumbrances.
• Check requisitions for quality, quantity, and price.
• Prepare monthly/quarterly/yearly financial reports.
• Negotiate settlement of accounts.
• Operate office equipment and manage repairs.
• Validate and approve invoices and maintain vendor database.
• Handle reception and call flow routing.

Job description

Title/Role: IN-FSSA-Account Clerk

Location: Indianapolis, IN

Pay Rate: 26.72

Job Summary

Performs a variety of accounting and customer service program duties involving financial record keeping and transactions, including invoice validation and approval, vendor database maintenance, reception, and call flow routing. This role carries responsibility for complex clerical functions and large sums of money and other valuables, requiring 5+ years of experience. Works under general instructions with minimal supervision, and assumes responsibility for office work in the director's absence.

Roles & Responsibilities

• Maintain official agency financial records and certify their accuracy
• Exercise limited purchasing and inventory control
• Assist in preparing and controlling the agency budget
• Receive, deposit, distribute, and account for monies, securities, and other valuables
• Authorize payment of vouchers or prepare vouchers for the director's signature
• Write checks, transmit payments, audit transactions, and post and process encumbrances and expenditures using correct department forms and records
• Check requisitions for quality, quantity, and price per Quantity Purchase Award contract
• Prepare the monthly profit-loss statement and other computations and calculations on agency records
• Prepare monthly, quarterly, and yearly financial reports
• Negotiate settlement of accounts
• Operate office equipment and order equipment and repairs
• Let and re-let leases; arrange auctions, sales, and receipt of bids
• Validate and approve invoices; maintain the vendor database
• Handle reception and call flow routing
• Perform related duties as required

Experience

• Recordkeeping and bookkeeping 5 years
• Accounts payable/voucher processing 5 years
• Budget preparation and control assistance 5 years
• Financial reporting (monthly, quarterly, annual) 5 years
• Procurement and contract knowledge 5 years
• PeopleSoft Financials highly desired
• Auditing systems highly desired

Key Skills

• Bookkeeping, auditing, and contracting procedures
• Knowledge of department functions and office procedures
• Oral and written communication
• Ability to learn and operate office equipment
• Problem-solving, including unfamiliar situations
• Aptitude for business, mathematics, and public relations
• Diplomacy, tact, and courtesy under pressure
• Confidentiality

Eligibility & Qualifications

• Eligible to be bonded
• Ability to accurately handle money and other items of value
• Ability to work with a wide range of internal and external contacts (staff, vendors, court personnel, contractors, the public)