Accounting Technician - Clerk

City of Indianapolis & Marion County; Indianapolis (IN); On-site; USD 42,000 - 60,000; Full time

Job summary

The Marion County Clerk's finance team is seeking a detail-oriented clerk to ensure accurate processing of invoices and bills for payment, maintain general ledger entries, and monitor daily deposits in Indianapolis. Preferred is an Associate degree in Accounting Principles; one year of experience may be substituted per year of education.

Proficiency with spreadsheets, financial analysis software, and general bookkeeping principles is required.

Qualifications

• Associate degree in Accounting Principles; one year per education may substitute.
• Knowledge of spreadsheets, financial analysis software and bookkeeping principles.
• Customer service oriented with strong organizational skills.
• Ability to multi-task and prioritize tasks; effective communication.

Responsibilities

• Ensure all financial transactions are documented in the general ledger and balanced daily. Process and enter deposits, credit memos, debit memos and notices of returned items in case management system. Reconcile or report discrepancies.
• Responsible for reviewing bank activities to ensure daily deposits are matched to the general ledger and legality of transactions.
• Identify complex problems, develop options and implement solutions; adjust court fees according to court orders.
• Maintain knowledge of bookkeeping methods and regulations.

Skills

Attention to detail

Customer service

Organizational skills

Communication

Education

Associate degree in Accounting Principles

Bachelor’s degree in Accounting Principles

Tools

Spreadsheets

Financial software

Job description

Established by the Indiana Constitution, the Marion County Clerk is the custodian of all court records, issues marriage licenses, and serves as the court’s fiscal agent and trustee of child support payments. The Election Board receives nominations and petitions for elections, as well prepares ballots, and maintains voting machines by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the citizens of Indianapolis and Marion County.

Position is under limited supervision and is responsible for the accuracy and timely finance functions required to ensure the proper payments and disbursements of court ordered fees and fines. Incumbent will be free to utilize and exercise authority in the absence of supervision or standard operating policies and procedures.Substantial independent judgment is required.Position is responsible for the accurate and timely processing of invoices and bills for payment for the Department.

All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

• Ensure all financial transactions are documented in the general ledger and balanced daily. Processandenterdeposits,creditmemos,debit memosandnoticesofreturneditemsinthecasemanagement system.Reconcile or note and report discrepancies found in records.
• Responsibleforreviewingbank activitiestoensuredailydepositsarematchedtothegeneralledger and to ensure legality of all transactions.
• Identifycomplexproblemsandreviewingrelatedinformationtodevelopandevaluateoptionsand implement solutions.Adjust court fees according to the court order.
• Knowledge of the methods and regulations involved in the process of accurate bookkeeping.
• Identify complex problems and reviewing related information to develop and evaluate options and implement solutions. Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

Associate degree in Accounting Principles, or a related field with excellent attention to detail. One (1) year of experience may be substituted of each year of required education. Must have knowledge of spreadsheets, financial analysis software and understanding of bookkeeping principles. Customer service oriented with strong organizational skills. Must possess the ability to multi-task effectively in order to prioritize tasks. Must be able to communicate effectively.

Preferred Job Requirements and Qualifications

Bachelor’s degree in Accounting Principles, or a related field with excellent attention to detail.

Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions.

Physical Conditions

1. Sittingat adeskthemajorityof theday
2. Somelifting,carrying, pushingand/orpullingofobjectsandmaterialsoflightweight(5-10)pounds
3. Tasksmayinvolveextendedperiods oftimeatkeyboardorworkstation
4. Tasksrequiretheabilitytoperceiveandhearsoundsandseevisualcuesorsignals
5. Tasks require the ability to communicate orally