Accounting Supervisor

Talentify; Seattle (WA); On-site; USD 65,000 - 85,000; Full time

Job summary

Embassy Suites Seattle Airport is seeking an Accounting Supervisor to oversee accounting operations, including accounts payable, receivable, and month-end processes. The role requires accuracy, attention to detail and the ability to communicate with guests and staff.

The position supports daily hotel operations with a focus on timely invoicing, financial reporting, and ensuring compliance with company policies.

Qualifications

• Knowledge of accounting operations including AR/AP.
• Strong math and 10-key by touch skills.
• Ability to communicate clearly with guests and team members.
• Proficiency with Windows and standard Office software.

Responsibilities

• Match receiving records, purchase orders, requisitions and invoices for proper encoding and approvals.
• Post processed invoices to the system to avoid penalties.
• Balance accounts monthly and run check runs.
• Prepare monthly reports and review account activity.

Skills

Accounts payable

Month-end close

Financial reporting

MS Word

MS Excel

Communication skills

Tools

MS Word

MS Excel

Job description

The Embassy Suites Seattle Airport is looking for an Accounting Supervisor!

This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future. The Hotel operates 24 hours a day and 7 days a week, so operational demands require variations in shift days, starting times, and hours worked in a week.

• Match receiving records, purchase orders, requisitions, and invoices for proper encoding and approvals. Verify invoices versus purchase order/requisition for purchase as to items, specs, quantity and receipt.


• Post the processed invoices to the computer in a timely manner to ensure that any penalty/late charges are avoided.


• Balance accounts monthly, process check runs and type rush checks.


• Run monthly reports and set up late bills. Review all accounts to ensure that they are current.


• Research duplicate invoices or copies before processing payments. Ensure that all invoices are attached to the check before sending them for signature.


• Ensure all service agreements are current and adhered to as far as charges and coverage.


• Compile Federal ID and Social Security Numbers for all vendors for year-end processing of 1099's.


• Invoice all direct bill accounts.


• Posts all miscellaneous payments


• Reviews and completes all credit verifications for direct bill accounts.


• Balance credit cards.


• Maintains an organized and accurate direct billing file.


• Handle customer inquiries regarding billing and completes all requests for receipt copies.


• Research chargebacks, billing disputes, partial payments, etc.


• Assist with phases of month end inventories.


• Responsible for clerical functions related to the position.


• Responsible for check control procedures and guest check audits.


• Adheres to all Company policies and procedures.


• Follows safety and security procedures and rules.


• Knows department fire prevention and emergency procedures.


• Utilizes protective equipment.


• Reports unsafe conditions to supervisor.


• Reports accidents, injuries, near-misses, property damage or loss to supervisor.


• Provides for a safe work environment by following all safety and security procedures and rules.


• All team members must maintain a neat, clean and well groomed appearance. (Specific standards outlined in team member handbook).


• Assists other Accounting Personnel when need.


• Perform any related duties as requested by supervisor.

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of accounting operations to include all aspects such as accounts receivable, general cashiering, etc.


• Basic mathematical skills and ability to operate a 10-key by touch.


• Ability to effectively deal with guest and employee concerns in a friendly and positive manner. This involves listening to the nature of concern, demonstrating empathy with the customer and providing positive and proactive solutions.


• Ability to access and accurately input information using a moderately complex computer.


• Considerable knowledge of Microsoft Windows, MS Word, and MS Excel.


• Ability to communicate effectively, both orally and in writing.


• Ability to work independently and as part of a team.


• Ability to maintain moderately complex records and ensure their confidentiality.


• Ability to work under pressure and to meet deadlines.


• Ability to read, write and speak English sufficient to understand and communicate with employees and guests. Must have excellent telephone etiquette skills.

PHYSICAL DEMANDS

• Lifting up to 10 pounds maximum.


• 90% sitting and the rest walking


• Occasional twisting, bending, stooping, reaching, standing, walking

EOE