Accounting Supervisor

Westmont Hospitality Group; Seattle (WA); On-site; USD 65,000 - 90,000; Full time

Job summary

The Embassy Suites Seattle Airport is seeking an Accounting Supervisor to oversee accounts payable, accounts receivable, and month-end close in a fast-paced hotel setting. This position requires meticulous attention to detail, strong Excel skills, and the ability to manage multiple tasks while maintaining confidentiality.

Responsibilities include matching invoices to POs, posting payments, and ensuring accuracy of vendor records and service agreements.

Qualifications

• Knowledge of accounting operations including accounts receivable and general cashiering.
• Basic mathematical skills and ability to operate a 10-key by touch.
• Strong Excel skills and proficient in Windows environment.
• Excellent written and verbal communication.
• Ability to work independently and as part of a team.
• Maintain confidential records and handle sensitive information.

Responsibilities

• Match receiving records, purchase orders, requisitions, and invoices for proper encoding and approvals.
• Verify invoices against purchase orders/requisitions for items, specs, quantity and receipt.
• Post processed invoices to the computer promptly to avoid penalties.
• Balance accounts monthly; process check runs and rush checks.
• Run monthly reports and identify late bills; ensure accounts are current.
• Research duplicate invoices and ensure invoices are attached to checks before signing.
• Maintain vendor records; ensure service agreements are current and accurate.
• Handle tax forms for year-end processing (1099s) where applicable.
• Assist with month-end inventories and related clerical duties.

Skills

Accounting operations

10-key by touch

Excel

Communication

Teamwork

Recordkeeping

English proficiency

Job description

The Embassy Suites Seattle Airport is looking for an Accounting Supervisor!

This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future. The Hotel operates 24 hours a day and 7 days a week, so operational demands require variations in shift days, starting times, and hours worked in a week.

• Match receiving records, purchase orders, requisitions, and invoices for proper encoding and approvals. Verify invoices versus purchase order/requisition for purchase as to items, specs, quantity and receipt.
• Post the processed invoices to the computer in a timely manner to ensure that any penalty/late charges are avoided.
• Balance accounts monthly, process check runs and type rush checks.
• Run monthly reports and set up late bills. Review all accounts to ensure that they are current.
• Research duplicate invoices or copies before processing payments. Ensure that all invoices are attached to the check before sending them for signature.
• Ensure all service agreements are current and adhered to as far as charges and coverage.
• Compile Federal ID and Social Security Numbers for all vendors for year-end processing of 1099's.
• Invoice all direct bill accounts.
• Posts all miscellaneous payments
• Reviews and completes all credit verifications for direct bill accounts.
• Balance credit cards.
• Maintains an organized and accurate direct billing file.
• Handle customer inquiries regarding billing and completes all requests for receipt copies.
• Research chargebacks, billing disputes, partial payments, etc.
• Assist with phases of month end inventories.
• Responsible for clerical functions related to the position.
• Responsible for check control procedures and guest check audits.
• Adheres to all Company policies and procedures.
• Follows safety and security procedures and rules.
• Knows department fire prevention and emergency procedures.
• Utilizes protective equipment.
• Reports unsafe conditions to supervisor.
• Reports accidents, injuries, near-misses, property damage or loss to supervisor.
• Provides for a safe work environment by following all safety and security procedures and rules.
• All team members must maintain a neat, clean and well groomed appearance. (Specific standards outlined in team member handbook).
• Assists other Accounting Personnel when need.
• Perform any related duties as requested by supervisor.

Knowledge, Skills & Abilities

• Knowledge of accounting operations to include all aspects such as accounts receivable, general cashiering, etc.
• Basic mathematical skills and ability to operate a 10-key by touch.
• Ability to effectively deal with guest and employee concerns in a friendly and positive manner. This involves listening to the nature of concern, demonstrating empathy with the customer and providing positive and proactive solutions.
• Ability to access and accurately input information using a moderately complex computer.
• Considerable knowledge of Microsoft Windows, MS Word, and MS Excel.
• Ability to communicate effectively, both orally and in writing.
• Ability to work independently and as part of a team.
• Ability to maintain moderately complex records and ensure their confidentiality.
• Ability to work under pressure and to meet deadlines.
• Ability to read, write and speak English sufficient to understand and communicate with employees and guests. Must have excellent telephone etiquette skills.

PHYSICAL DEMANDS

• Lifting up to 10 pounds maximum.
• 90% sitting and the rest walking
• Occasional twisting, bending, stooping, reaching, standing, walking

EOE