Accounting Supervisor

Embassy Suites Seattle-Tacoma Airport; Seattle (WA); On-site; USD 70,000 - 90,000; Full time

Job summary

The Embassy Suites Seattle Airport is seeking an Accounting Supervisor to oversee daily accounting operations in a busy hotel environment, including accounts payable, invoicing, and month-end activities. You will lead AP tasks, ensure accuracy of financial records, and collaborate with departments to maintain strong internal controls and compliance.

This role requires reliable teamwork, strong communication, and the ability to adapt to variable shift demands in a 24/7 hotel setting.

Qualifications

• Knowledge of accounting operations including accounts receivable and general cashiering
• Basic math skills and ability to operate a 10-key by touch
• Excellent verbal and written English with strong telephone etiquette

Responsibilities

• Match invoices to receiving records, POs, requisitions and invoices for proper encoding and approvals
• Post processed invoices to the computer in a timely manner to avoid penalties/late charges
• Balance accounts monthly, process check runs and issue rush checks
• Run monthly reports and set up late bills; review accounts for current status
• Research duplicate invoices and ensure attachments are present before payments
• Ensure service agreements are current and billed correctly
• Compile Federal ID and SSNs for vendors for year-end processing of 1099s
• Post all miscellaneous payments
• Review credit verifications for direct bill accounts
• Maintain organized direct billing files
• Handle customer inquiries regarding billing and provide receipts
• Assist with month-end inventories
• Perform clerical duties and check-control procedures
• Adhere to company policies; follow safety and security rules
• Maintain neat, clean, and well-groomed appearance as per handbook
• Assist other accounting personnel as needed
• Perform any related duties as requested by supervisor

Skills

Accounting operations

Numerical accuracy

Communication skills

Teamwork

Work under pressure

Confidential records

Telephone etiquette

Tools

MS Word

MS Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Seattle, WA, US

2 days ago Requisition ID: 8466

The Embassy Suites Seattle Airport is looking for an Accounting Supervisor!

This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future. The Hotel operates 24 hours a day and 7 days a week, so operational demands require variations in shift days, starting times, and hours worked in a week.

• Match receiving records, purchase orders, requisitions, and invoices for proper encoding and approvals. Verify invoices versus purchase order/requisition for purchase as to items, specs, quantity and receipt.
• Post the processed invoices to the computer in a timely manner to ensure that any penalty/late charges are avoided.
• Balance accounts monthly, process check runs and type rush checks.
• Run monthly reports and set up late bills. Review all accounts to ensure that they are current.
• Research duplicate invoices or copies before processing payments. Ensure that all invoices are attached to the check before sending them for signature.
• Ensure all service agreements are current and adhered to as far as charges and coverage.
• Compile Federal ID and Social Security Numbers for all vendors for year-end processing of 1099's.
• Posts all miscellaneous payments
• Reviews and completes all credit verifications for direct bill accounts.
• Maintains an organized and accurate direct billing file.
• Handle customer inquiries regarding billing and completes all requests for receipt copies.
• Assist with phases of month end inventories.
• Responsible for clerical functions related to the position.
• Responsible for check control procedures and guest check audits.
• Adheres to all Company policies and procedures.
• Follows safety and security procedures and rules.
• Knows department fire prevention and emergency procedures.
• Reports unsafe conditions to supervisor.
• Reports accidents, injuries, near-misses, property damage or loss to supervisor.
• Provides for a safe work environment by following all safety and security procedures and rules.
• All team members must maintain a neat, clean and well groomed appearance. (Specific standards outlined in team member handbook).
• Assists other Accounting Personnel when need.
• Perform any related duties as requested by supervisor.

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of accounting operations to include all aspects such as accounts receivable, general cashiering, etc.
• Basic mathematical skills and ability to operate a 10-key by touch.
• Ability to effectively deal with guest and employee concerns in a friendly and positive manner. This involves listening to the nature of concern, demonstrating empathy with the customer and providing positive and proactive solutions.
• Ability to access and accurately input information using a moderately complex computer.
• Considerable knowledge of Microsoft Windows, MS Word, and MS Excel.
• Ability to communicate effectively, both orally and in writing.
• Ability to work independently and as part of a team.
• Ability to maintain moderately complex records and ensure their confidentiality.
• Ability to work under pressure and to meet deadlines.
• Ability to read, write and speak English sufficient to understand and communicate with employees and guests. Must have excellent telephone etiquette skills.

PHYSICAL DEMANDS

• Lifting up to 10 pounds maximum.
• 90% sitting and the rest walking
• Occasional twisting, bending, stooping, reaching, standing, walking