Accounting Supervisor

American Refrigeration Supplies, Inc; Phoenix, Northern (AZ, KY); Hybrid; USD 75,000 - 95,000; Full time

Job summary

American Refrigeration Supplies, Inc. is a Phoenix-based wholesale distributor of HVAC equipment and supplies with 85 years in business. We are seeking a motivated Accounting Supervisor for our Corporate Phoenix office, a full-time role with typical hours 8:00 am - 5:00 pm.

The position oversees AP, GL, month-end close, and internal controls, while mentoring accounting staff and supporting the Accounting Director. Strong communication and multitasking skills are essential.

Qualifications

• High School Diploma is required; college degree preferred.
• 5+ years corporate accounting experience; 2+ years in supervisory roles.
• Must pass a pre-employment drug screen.
• Strong communication skills with ability to handle multiple tasks.

Responsibilities

• Supervise daily accounting operations including Accounts Payable and general ledger activities.
• Oversee processing of vendor invoices, expense reports, and payment runs.
• Prepare month-end close tasks including accruals, reconciliations and journal entries.
• Monitor AP aging and vendor statement reconciliations; maintain vendor relationships.
• Prepare monthly financial reports and variance explanations for review.
• Assist with audit preparation and respond to requests.
• Coordinate with purchasing, warehouse, and branch teams to resolve invoice/cost discrepancies.

Skills

Communication

Multitasking

Prioritization

Self-starter

Team leadership

Education

High School Diploma

College degree

Tools

MS Office

Job description

American Refrigeration Supplies, Inc. is a wholesale distributor of A/C and heating equipment, accessories and supplies and has been serving our customers for 85 years. We are seeking a motivated and results-driven Accounting Supervisor at our Corporate Phoenix office. This position is full-time (typically 8:00 am - 5:00 pm)

• Supervise daily accounting operations including Accounts Payable and general ledger activities.
• Oversee timely and accurate processing of vendor invoices, expense reports, and payment runs.
• Review invoice coding, approvals, and compliance with company purchasing policies.
• Support the Accounting Director in maintaining accurate financial records and internal controls.
• Prepare month-end close tasks including accruals, reconciliations, and journal entries.
• Prepare and approve account reconciliations prepared by accounting staff.
• Monitor AP aging and ensure timely resolution of vendor issues and discrepancies.
• Oversee vendor statement reconciliations and maintain strong vendor relationships.
• Ensure proper accounting for inventory-related expenses, freight, and branch operational costs.
• Prepare monthly financial reports and variance explanations to submit to the Accounting Director for final review and approval.
• Help maintain and enforce accounting policies, procedures, and documentation standards.
• Supervise accounting staff workload, priorities, and performance management.
• Train and mentor team members on accounting processes, systems, and internal controls.
• Assist with audit preparation, including gathering documentation and responding to requests.
• Monitor compliance with tax reporting requirements such as 1099 processing and recordkeeping.
• Review and help analyze expense trends, AP metrics, and operational costs.
• Support budgeting and forecasting processes by providing departmental accounting data.
• Coordinate with purchasing, warehouse, and branch teams to resolve invoice and cost discrepancies.
• Identify process improvements and assist with implementation of accounting system enhancements.
• Escalate complex accounting issues, financial risks, or process gaps to management.
• Other duties as assigned by leadership.

Qualifications

• A High School Diploma is required, College degree preferred.
• A minimum of 5 or more years of corporate accountingexperience. 2 or more years in supervisory or management roles
• Employee must pass a pre-employment drug screen.
• Must be able to communicate well with others.
• Ability to handle multiple tasks.
• Ability to prioritize and manage time well.
• Ability to be self-starting.
• Strong computer knowledge including MS Office