Accounting Specialist

Synergent; Westbrook (ME); On-site; USD 42,000 - 62,000; Full time

Job summary

Synergent is seeking a detail-oriented Accounting Specialist to support a variety of accounting and administrative functions across the organization, with emphasis on billing, AR, and cash processing.

The role combines accounting responsibilities with front-desk coverage and customer-service duties, requiring on-site presence five days a week at our Maine location. You will support month-end close, audits, and vendor payments.

Qualifications

• Associate degree or equivalent accounting education preferred.
• 2–4 years of accounting support, bookkeeping, accounts payable, or accounts receivable experience preferred.
• Experience with billing, cash receipt processing, and accounting systems preferred.
• Proficiency with Microsoft Excel and accounting software.

Responsibilities

• Billing for the Maine Credit Union League and designated entities.
• Maintain accounts receivable records and supporting documentation.
• Review aging reports, follow up on outstanding balances, and resolve discrepancies.
• Prepare deposits and accurately post cash receipts.
• Support month-end reporting, accruals, and audit requirements.
• Process vendor invoices from receipt through payment and maintain vendor records.
• Provide front-desk and administrative support as needed.
• Assist with employee expense reimbursements and corporate card processing.
• Support month-end close and audit activities.
• Maintain cross-training and procedural knowledge to ensure continuity.

Skills

Billing

Accounts Receivable

Cash Receipts

Accounts Payable

Front Desk

General Accounting

Process Improvement

Excel

Customer Service

Education

Associate degree in Accounting, Finance, or related field

Tools

Microsoft Excel

Accounting Software

Job description

Keep the Numbers Moving. Keep the Business Running.

Synergent is seeking a detail-oriented, dependable, and customer-focused Accounting Specialist to support a variety of accounting and administrative functions across the organization.

This role is ideal for someone who enjoys incorporating accounting responsibilities with operational and customer-service support. As a member of the Finance & Accounting team, you will play an important role in ensuring accurate financial transactions, supporting internal controls, maintaining organized records, and providing professional front-desk coverage.

Billing, Accounts Receivable & Cash Processing (35%)

• Prepare billing for the Maine Credit Union League and designated entities.
• Maintain accounts receivable records and supporting documentation.
• Review aging reports, follow up on outstanding balances, and resolve discrepancies.
• Prepare deposits and accurately post cash receipts.
• Support month-end reporting, accruals, and audit requirements.

Maine Credit Union League & Smaller Accounts Payable (20%)

• Process vendor invoices from receipt through payment.
• Maintain vendor records and supporting documentation.
• Resolve invoice and payment discrepancies.
• Assist with employee expense reimbursements and corporate card processing.
• Support month-end close and audit activities.

Front Desk & Administrative Support (10%)

• Provide professional front-desk and reception coverage.
• Welcome visitors and assist employees, members, vendors, and guests.
• Answer and route incoming calls.
• Receive and distribute mail, deliveries, checks, and invoices.
• Support daily office and administrative operations.
• While the tasks associated with the front desk are not high volume, the role itself will need to be stationed at the front desk to meet the needs as they arise.

Synergent Accounts Payable Backup (10%)

• Provide backup support for accounts payable activities as needed.
• Maintain cross-training and procedural knowledge to ensure continuity.
• Assist with invoice processing, approvals, payments, and vendor inquiries.

General Accounting Support (15%)

• Assist with month-end activities and accounting schedules.
• Research and resolve transactional discrepancies.
• Support financial reporting, records management, audits, and special projects.
• Provide additional accounting and administrative support as needed.

Process Improvement & Cross-Training (10%)

• Maintain current procedures and documentation.
• Participate in cross-training to strengthen departmental coverage.
• Identify opportunities to improve efficiency, accuracy, and consistency.
• Support implementation of approved process improvements.

What We're Looking For

Successful candidates will have:

• Working knowledge of billing, accounts receivable, cash receipts, and accounts payable processes.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Professional communication and customer-service abilities.
• Experience handling confidential information.
• Proficiency with Microsoft Excel and accounting software.
• A dependable, collaborative, and service-oriented approach.

Qualifications

• Associate degree in Accounting, Business, Finance, or a related field preferred; equivalent experience considered.
• Two to four years of accounting support, bookkeeping, accounts payable, accounts receivable, or related experience preferred.
• Experience with billing, cash receipt processing, and accounting systems preferred.
• Customer service, reception, or administrative experience is a plus.

Work Location

This position requires regular on-site attendance five days per week during normal business hours. On-site presence is essential to perform front-desk coverage, cash deposit preparation, cash receipt processing, physical document handling, and other operational responsibilities.

Why Join Us?

This is an opportunity to contribute to a mission-driven organization while developing expertise across multiple accounting and business functions. If you are organized, dependable, and enjoy a role that offers both accounting responsibilities and operational variety, we encourage you to apply.