Accounting Specialist

Florida Systems Group LLC; Town of Florida (NY); Hybrid; USD 36,000 - 45,000; Part time

Job summary

Applied Cooling Equipment is seeking an experienced Accounting Specialist (Part-Time) to support daily accounting tasks. You will handle AP/AR, cash flow reporting, and month-end activities, primarily using QuickBooks Desktop.

The role emphasizes accuracy, independence, and effective communication with customers and vendors. The position offers in-office hybrid work in Davie, FL, with compensation in the $26–$33/hour range based on experience.

Qualifications

• 3-5 years of accounting or bookkeeping experience preferred.
• Strong working knowledge of QuickBooks Desktop.
• Experience with accounts payable, accounts receivable, reconciliations, journal entries, and cash flow reporting.
• Experience supporting month-end accounting activities.
• Experience with commission calculations or project-based accounting is a plus.
• Proficiency in Excel and ability to learn new accounting systems.
• Strong attention to detail and organizational skills.
• Ability to work independently and manage multiple priorities.
• Strong communication skills when working with customers, vendors, and internal teams.

Responsibilities

• Process and review vendor bills, customer invoices, and payments.
• Enter purchase orders and review invoicing for accuracy.
• Receive and record customer payments and initiate vendor payments.
• Prepare cash flow reports twice a week, including cash received, expected income, and upcoming payments.
• Track vendor payment terms and ensure bills are paid according to established schedules.
• Communicate with customers and vendors regarding invoices, payments, and account questions.
• Prepare quarterly commission reports and calculate commission splits based on project responsibilities.
• Track commissions for projects that may run over several months and update calculations as needed.
• Prepare and record journal entries.
• Maintain supporting schedules and assist with month-end close.
• Complete templates and gather information needed for sales tax processing.
• Reconcile customer, vendor, and prepaid accounts.
• Maintain accurate accounting records and supporting documentation.
• Work in QuickBooks Desktop and assist with the transition to a new accounting system as needed.

Skills

QuickBooks Desktop

Accounts payable/receivable

Cash flow reporting

Excel

Independent work

Job description

About Us We are a collective of HVAC design and implementation experts. As recognized industry leaders, we combine our craft with care for spaces that matter most: healthcare, commercial, institutional, and mission critical. Our nationwide reach gives you flexible solutions for any market or project—delivering the expertise and resources to support your work at every scale. We believe in working with the best products, partners and people and hope you’ll join us!

Job Description

Company: Applied Cooling Equipment (https://acequip.net/) Role: Accounting Specialist (Part-Time)

We are looking for an experienced Accounting Specialist to support the day-to-day accounting needs of the business. This role will be responsible for areas including accounts payable and receivable, cash flow reporting, commission calculations, reconciliations, and month-end support. The ideal candidate will have strong accounting experience, be comfortable working in QuickBooks Desktop, and be able to work independently.

Responsibilities

• Process and review vendor bills, customer invoices, and payments.
• Enter purchase orders and review invoicing for accuracy.
• Receive and record customer payments and initiate vendor payments.
• Prepare cash flow reports twice a week, including cash received, expected income, and upcoming payments.
• Track vendor payment terms and ensure bills are paid according to established schedules.
• Communicate with customers and vendors regarding invoices, payments, and account questions.
• Prepare quarterly commission reports and calculate commission splits based on project responsibilities.
• Track commissions for projects that may run over several months and update calculations as needed.
• Prepare and record journal entries.
• Maintain supporting schedules and assist with month-end close.
• Complete templates and gather information needed for sales tax processing.
• Reconcile customer, vendor, and prepaid accounts.
• Maintain accurate accounting records and supporting documentation.
• Work in QuickBooks Desktop and assist with the transition to a new accounting system as needed.

Requirements

• 3-5 years of accounting or bookkeeping experience preferred.
• Strong working knowledge of QuickBooks Desktop.
• Experience with accounts payable, accounts receivable, reconciliations, journal entries, and cash flow reporting.
• Experience supporting month-end accounting activities.
• Experience with commission calculations or project-based accounting is a plus.
• Proficiency in Excel and ability to learn new accounting systems.
• Strong attention to detail and organizational skills.
• Ability to work independently and manage multiple priorities.
• Strong communication skills when working with customers, vendors, and internal teams.

Location

Davie, Florida – Hybrid, in-office approximately 1 day per week

Estimated Compensation

$26-$33/hour, with flexibility based on experience and qualifications.

Equal Employment Opportunity

Ambient Enterprises provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Ambient is a national collective of HVAC firms. Our experts deliver safety, comfort, and highly efficient, sustainable solutions for spaces that matter most: healthcare, commercial, institutional, and mission-critical.