Accounting Specialist

Paycom; Shreveport (LA); On-site; USD 37,000 - 46,000; Full time

Job summary

Paycom in Shreveport, LA seeks an Accounting Specialist to support financial operations, handling accounts payable, accounts receivable, and payroll-related activities. You will process transactions, maintain records, assist with billing and collections, and help with reconciliations.

The role requires 1–3 years in accounting and familiarity with QuickBooks, Excel, and Outlook. On-site HQ position at 1826 Claiborne Ave, Shreveport.

Qualifications

• Associate or bachelor’s degree in accounting, finance, or related field preferred.
• 1-3 years of general accounting experience.
• 1-3 years of payroll, accounts receivable, and accounts payable experience.
• Understanding of accounting principles.
• Familiarity with QuickBooks, Microsoft Excel, and Microsoft Outlook.

Responsibilities

• Create and submit invoices to customers.
• Process payments via check, credit card, and EFT.
• Maintain and update customer account information, including billing details.
• Draft and send past-due correspondence for collections.
• Monitor delinquent accounts and contact customers for payment.
• Assist with accounts payable processes and related financial activities.
• Enter and post financial transactions in accounting software.
• Maintain organized financial records (ledgers, journals, receipts, invoices).
• Receive and record cash, checks, and vouchers; prepare bank deposits.

Skills

GAAP knowledge

Education

Associate or Bachelor’s degree in accounting/finance

Tools

QuickBooks

Excel

Outlook

Job description

Job Details: Job Location: Headquarters - Shreveport, LA 71103, Position Type: Full Time, Salary Range: $41,600.00 - $41,600.00 Salary/year, Title: Accounting Specialist, Department: Corporate, Location: 1826 Claiborne Avenue, Shreveport, LA, Wage Category: Non-Exempt, Report To: Director, Finance

Overview: The Accounting Specialist supports the organization’s financial operations by managing accounts payable, accounts receivable, and payroll-related activities. This role processes transactions, maintains accurate financial records, supports billing and collections, and assists with account reconciliations. The Accounting Specialist works closely with the Director, Finance, and other team members to ensure timely, accurate, and compliant financial processes.

Accounts Receivable and Billing

• Create and submit invoices to customers in accordance with company practices.
• Process incoming payments via check, credit card, and Electronic Funds Transfer (EFT).
• Ensure outstanding obligations are credited upon payment and identify applicable discount opportunities.
• Generate monthly billing statements based on the general ledger.
• Maintain and update customer account information, including contact and billing details.

Collections and Customer Account Support

• Draft and send correspondence for past-due accounts and collections.
• Monitor and identify delinquent accounts; contact customers to request payment.
• Research and resolve customer discrepancies and past-due balances in collaboration with the Accounting Manager and staff.

Accounts Payable and General Accounting Support

• Assist with accounts payable processes and related financial activities.
• Enter and post financial transactions into accounting software accurately and timely.
• Maintain organized and accurate financial records, including ledgers, journals, receipts, and invoices.

Cash Handling and Deposits

• Receive and record cash, checks, and vouchers.
• Prepare and complete bank deposits.
• Manage petty cash by recording, verifying documentation, and distributing funds appropriately.

Reconciliation and Financial Accuracy

• Reconcile accounts receivable on a regular basis (at least bimonthly) with the Director of Finance.
• Assist in reconciling revenue accounts and general ledger activity monthly.
• Reconcile financial records and statements; identify, document, and report discrepancies.

Compliance and Reporting

• Calculate and report sales tax based on paid invoices.
• Ensure financial activities comply with company policies and applicable regulations.
• Perform administrative duties and other tasks as assigned to support the accounting function.

Qualifications

• Associate or bachelor’s degree in accounting, finance, or related field preferred.
• 1-3 years of general accounting experience.
• 1-3 years of experience working with payroll, accounts receivable, and accounts payable.
• Understanding of accounting principles and current financial legislation.
• Understanding of Generally Accepted Accounting Principles (GAAP) accounting principles.
• Familiarity with QuickBooks, Microsoft Excel, and Microsoft Outlook.