Accounting Specialist

MOEbiz; Monroe (LA); On-site; USD 42,000 - 52,000; Full time

Job summary

MOEbiz, a provider of office solutions in northeastern Louisiana, seeks an Accounts Payable/Receivable Specialist to join the finance team. You will work closely with the CFO to process invoices, manage payments, deposits, and collections, and help maintain accurate financial records.

The role emphasizes precision, timely processing, and responsive communication with vendors and customers. A minimum of two years' related experience and strong Excel/MS Office skills are required; drug screening

Qualifications

• Minimum 2 years of accounts payable/receivable experience.
• Strong Excel and MS Office proficiency required.
• Able to communicate with vendors, customers, and team members.

Responsibilities

• Post A/P invoices and process payments.
• Post A/R payments and daily deposits.
• Monitor and reconcile accounts payable.
• Follow up on payment discrepancies.
• Maintain vendor files and correspondence.
• Assist with month-end closing and journal entries.
• Ensure compliance with company policies.
• Support CFO and finance team as needed.

Skills

Attention to detail

Time management

Communication skills

Problem-solving

Education

High School or Associate degree with accounting focus

Tools

Microsoft Office

Excel

Job description

MOEbiz delivers comprehensive office solutions to organizations across northeastern Louisiana, specializing in office copiers, printers, managed print and document solutions, as well as managed network services including operational support. We are committed to providing reliable, innovative technology and support to enhance workplace productivity.

Job Summary

We are seeking a detail-oriented and energetic Accounts Payable/Receivable Specialist to join our finance team. The position is responsible for providing accounting support to the company, working directly with the CFO, accounting department, vendors and customers. This role includes processing A/P invoices , processing incoming A/R payments, daily deposits, collections for outstanding A/R.

Join us to be part of a dynamic team that values precision, efficiency, and integrity in managing our financial operations!

• Assist CFO with preparation of payments.
• Post transactions to journals, ledgers, and other records.
• Reconcile accounts payable transactions.
• Monitor accounts to ensure payments are up to date.
• Research and resolve invoice discrepancies and issues.
• Maintain vendor files and correspond with vendors to resolve payment issues.

Accounts Receivable Key Responsibilities:

Payments/collection:

• Post payments and complete daily deposit
• Assist customers with online payments
• Handle daily credit card and ACH deposits
• Follow up on, collect, and allocate payments.
• Carry out, collection, and reporting activities according to specific deadlines.
• Perform account reconciliations.
• Monitor customer account details for non-payments, delayed payments, and other irregularities.
• Reconcile the accounts receivable ledger to ensure all payments are accounted for and properly posted.

Customer Relations:

• Maintain accounts receivable customer files and records.
• Communicate with customers via phone, email, or mail.
• Investigate and resolve customer queries.

Additional Responsibilities:

• Assist with month-end closing.
• Assist with processing journal entries.
• Maintain accurate historical records.
• Assist with special projects as required.
• Ensure compliance with company policies and procedures.

Qualifications:

• Education: High School and/or associate degree with accounting focus.
• Experience: Minimum of 2 years of experience in accounts payable/receivable or a similar role.
• Skills: Proficiency in Microsoft Office particularly Excel, Strong attention to detail and accuracy, excellent organizational and time management skills, ability to communicate effectively with vendors, customers and team members, strong problem-solving skills.
• Prescreening: Must be able to pass a drug screening and background check.