Accounting Specialist

Lifetime Financial Growth; Pittsburgh (Allegheny County); On-site; USD 45,000 - 65,000; Full time

Job summary

Lifetime Financial Growth is seeking an Accounting Specialist to manage AP/AR and payroll workflows. The role involves processing vendor invoices, reconciling accounts, handling expense reimbursements, and supporting Paychex payroll inputs.

You will also maintain audit-ready records and assist with month-end close and ad hoc reporting. The position requires 2+ years in AP/AR, a accounting/finance degree, and strong attention to detail and integrity.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field (or equivalent work experience).
• 2+ years of accounts payable/receivable experience; payroll experience a plus.
• Strong attention to detail and accuracy in data entry, coding, and reconciliations.
• Solid organizational skills with the ability to manage multiple deadlines.
• Clear, professional written and verbal communication skills for vendor, agent, and internal interactions.
• High degree of integrity when handling confidential financial data.
• Competitive base salary and benefits package based on experience and qualifications.

Responsibilities

• Process vendor invoices, verify coding and approvals, and prepare payment batches (checks, ACH, and wires).
• Reconcile vendor statements, resolve billing discrepancies, and maintain vendor files, W-9s, and 1099 reporting.
• Process employee and agent/producer expense reimbursements in accordance with agency policy.
• Generate and issue customer/agent invoices and billings; apply cash receipts and post to the appropriate accounts.
• Assist with tracking agent advances and chargebacks as they relate to receivables.
• Support payroll process administered through Paychex, including submitting payroll inputs for accuracy.
• Reconcile payroll reports and journal entries against Paychex output.
• Serve as a primary point of contact for employee payroll inquiries.
• Reconcile AP, AR, and payroll sub-ledgers to the general ledger on a monthly basis.
• Prepare accruals and reconciliations to support month-end close.
• Respond to internal and external inquiries regarding invoices, payments, and account status.
• Maintain audit-ready documentation for all AP/AR and payroll-related transactions.
• Assist with special projects, process improvements, and ad hoc reporting as requested.

Skills

Attention to detail

Organizational skills

Communication skills

Integrity

Education

Associate's or Bachelor's degree in Accounting/Finance

Job description

The Accounting Specialist manages the agency's accounts payable and accounts receivable functions and supports the payroll process administered through Paychex, ensuring timely and accurate processing of vendor invoices, expense reimbursements, agent/producer receivables, cash application, and payroll-related recordkeeping.

Key Responsibilities

Accounts Payable

• Process vendor invoices, verify coding and approvals, and prepare payment batches (checks, ACH, and wires).
• Reconcile vendor statements, resolve billing discrepancies, and maintain vendor files, W-9s, and 1099 reporting.
• Process employee and agent/producer expense reimbursements in accordance with agency policy.

Accounts Receivable

• Generate and issue customer/agent invoices and billings; apply cash receipts and post to the appropriate accounts.
• Assist with tracking agent advances and chargebacks as they relate to receivables.

Payroll Support

• Support the payroll process administered through Paychex, including submitting and reviewing payroll inputs (new hires, terminations, pay changes, deductions) for accuracy prior to processing.
• Reconcile payroll reports and journal entries against Paychex output
• Serve as a primary point of contact for employee payroll inquiries

General

• Reconcile AP, AR, and payroll sub-ledgers to the general ledger on a monthly basis.
• Prepare accruals and reconciliations to support month-end close.
• Respond to internal and external inquiries regarding invoices, payments, and account status.
• Maintain organized, audit-ready documentation for all AP/AR and payroll-related transactions.
• Assist with special projects, process improvements, and ad hoc reporting as requested.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field (or equivalent work experience).
• 2+ years of accounts payable/receivable experience; experience supporting or coordinating payroll a plus.
• Strong attention to detail and accuracy in data entry, coding, and reconciliations.
• Solid organizational skills with the ability to manage multiple deadlines.
• Clear, professional written and verbal communication skills for vendor, agent, and internal interactions.
• High degree of integrity when handling confidential financial data.
• Competitive base salary and benefits package based on experience and qualifications.