Accounting Specialist

The Affinity Group; Buffalo (NY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid time off and holidays

Growth opportunities

Job summary

The Affinity Group in New York is seeking a meticulous Bookkeeper to maintain accurate financial records across our Food Service and Retail divisions, reporting to the VP of Finance. You will handle day-to-day bookkeeping, assist with month-end close, and ensure data is organized for reporting.

The role requires 2+ years in bookkeeping, proficiency in QuickBooks and Excel, and a collaborative, detail-oriented mindset.

Qualifications

• 2+ years of bookkeeping or accounting experience.
• Proficiency in QuickBooks (Desktop or Online) or similar accounting software.
• Strong Microsoft Excel skills (VLOOKUP/XLOOKUP, basic formulas).
• Solid understanding of accounts payable, accounts receivable, and general ledger processes.
• High attention to detail and accuracy; ability to manage competing priorities and deadlines.
• Strong communication skills and a collaborative, team-first mindset.

Responsibilities

• Process vendor invoices, expense reports, and check requests accurately and on time.
• Record and apply customer payments; follow up on outstanding receivables.
• Reconcile vendor statements and resolve discrepancies with internal teams and external partners.
• Maintain the general ledger; post journal entries weekly.
• Reconcile bank, credit card, and balance sheet accounts on a monthly basis.
• Support the month-end and year-end close process by preparing schedules and variance analyses.
• Assist with payroll processing and reconciliation.
• Review and process employee expense reports in accordance with company policy.
• Maintain accurate records for both the Food Service and Retail divisions, keeping accounts properly coded and segmented.
• Work closely with the sales, operations, and brokerage teams to resolve coding questions and support vendor or customer inquiries.

Job description

Bookkeeper

Location: Depew/Buffalo, New York | Employment Type: Full-Time | Department: Finance & Accounting

About Affinity Group

Affinity Group is a leading US food sales and brokerage company serving both the Food Service and Retail markets. We connect manufacturers with the customers who need them most, delivering expertise, relationships, and results across the supply chain. Our team is collaborative, driven, and committed to growing the business of every partner we serve.

Position Summary

The Bookkeeper is responsible for maintaining accurate and up-to-date financial records across Affinity Group's Food Service and Retail divisions. Reporting to the Vice President of Finance, this role handles day-to-day bookkeeping functions, supports month-end close, and ensures that financial data is organized, reconciled, and ready for reporting. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-moving sales and brokerage environment.

Key Responsibilities

Accounts Payable & Receivable

• Process vendor invoices, expense reports, and check requests accurately and on time.
• Record and apply customer payments; follow up on outstanding receivables.
• Reconcile vendor statements and resolve discrepancies with internal teams and external partners.

General Ledger & Month-End Close

• Maintain the general ledger; post journal entries weekly.
• Reconcile bank, credit card, and balance sheet accounts on a monthly basis.
• Support the month-end and year-end close process by preparing schedules and variance analyses.

Payroll & Expense Support

• Assist with payroll processing and reconciliation.
• Review and process employee expense reports in accordance with company policy.

Cross-Divisional Coordination

• Maintain accurate records for both the Food Service and Retail divisions, keeping accounts properly coded and segmented.
• Work closely with the sales, operations, and brokerage teams to resolve coding questions and support vendor or customer inquiries.

Qualifications

Required

• 2+ years of bookkeeping or accounting experience.
• Proficiency in QuickBooks (Desktop or Online) or similar accounting software.
• Strong Microsoft Excel skills (VLOOKUP/XLOOKUP, basic formulas).
• Solid understanding of accounts payable, accounts receivable, and general ledger processes.
• High attention to detail and accuracy; ability to manage competing priorities and deadlines.
• Strong communication skills and a collaborative, team-first mindset.

Preferred

• Associate's or Bachelor's degree in Accounting, Finance, or a related field (or equivalent work experience).
• Experience with food brokerage, distributor, or multi-division accounting environments.

What We Offer

• Competitive salary commensurate with experience.
• Comprehensive benefits package including medical, dental, and vision coverage.
• 401(k) with company match.
• Paid time off and company holidays.
• A collaborative, supportive team culture with opportunities for growth.

Equal Opportunity Statement

The Affinity Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided on the basis of qualifications, merit, and business need.