Accounting Specialist

Progressive Staffing LLC; Clarence Center (NY); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental, Vision covered

401k with employer match

PTO

Job summary

Progressive Staffing LLC in Clarence Center, NY is seeking an Accounting Specialist / Bookkeeper (Permanent) to support daily accounting and bookkeeping for a manufacturing wholesaler in Western New York. This in-office role handles AR/AP, invoicing, and accurate vendor/customer records.

You will use QuickBooks and MS Office, manage tax exemption certificates, assist NYS filings, and participate in audits and monthly reporting.

Qualifications

• 1–3 years of work experience in accounting or related field.
• 1+ year in accounting, finance, or business administration.
• Associate’s degree in Accounting, Finance, Business Admin, or related field.
• Proficiency with QuickBooks and MS Office (Excel in particular).
• Authorized to work in the United States; no visa sponsorship available.

Responsibilities

• Handle daily accounting functions including accounts receivable/payable, invoicing, and payments.
• Maintain customer and vendor accounts with accurate tax and contact information.
• Assist with NYS sales tax filings and IRS reporting; support audits and quarterly financial statements.
• Organize records for liens, insurance certificates, tax docs, and project files.
• Utilize QuickBooks and MS Office to support accounting operations.
• Identify process improvements and collaborate with team members.

Skills

Accounting

Education

Associate’s degree in Accounting, Finance, Business Admin, or related

Tools

QuickBooks

MS Office

Job description

Full time | Progressive Staffing LLC | United States

Job Information

Work Experience 1-3 years

Accounting

City Clarence Center

State/Province New York

Job Description

ACCOUNTING SPECIALIST / BOOKKEEPER (Permanent) Our client, a manufacturing wholesaler in WNY, is looking to hire an Accounting Specialist / Bookkeeper to join their growing team.This role will support all accounting/bookkeeping functions and is an excellent opportunity for growth & professional development.

Responsibilities:

• Perform daily accounting functions including Accounts Receivable/Payable, billing, invoicing, and payment processing
• Establish and maintain customer and vendor accounts with accuracy, ensuring all financial, tax, and contact information is complete and up to date
• Manage tax exemption certificates and assist with sales tax compliance, annual IRS reporting, and New York State filing requirements
• Conduct project-related financial audits, support external and internal audit processes, and contribute to the preparation of quarterly financial statements and related reporting activities
• Maintain organized records of lien waivers, certificates of insurance, tax documentation, and other essential project and financial files
• Utilize QuickBooks, Microsoft Excel, and other Microsoft Office applications to support accounting operations
• Identify opportunities and collaborate with internal team members to improve processes and implement new financial systems and technology solutions
• Provide general administrative support as needed, including document management, recordkeeping, and handling incoming phone inquiries with professionalism and efficiency
• Work well both independently and in a team environment
• Other duties as assigned/as necessary

Details:

• Position is full-time, direct hire
• 100% in-office Monday through Friday
• $25.00 – 30.00/hour, depending on experience
• Excellent benefits package: Medical, Dental, and Vision are paid in full for single and family coverage; 401k with employer match; PTO (office shuts down between Christmas & New Years)
• 1+ year in accounting, finance, business administration, or related
• Associate’s degree in Accounting, Finance, Business Admin, or related
• Excellent computer skills including QuickBooks, MSOffice (especially Excel)
• Strong organization skills and time management skills
• Strong attention to detail & accuracy
• Self-motivated, but collaborative and team oriented
• Relocation not available
• Candidates must be authorized to work in the United States; Visa sponsorship is not available