Accounting Specialist

Novate Legal Search; Beverly Hills (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Novate Legal Search in Beverly Hills, CA seeks an Accounting Specialist to support daily operations for Accounting, Billing, and Collections. You will oversee accounts payable/receivable, collection efforts, and new matter management, and act as back-up for firm payroll.

Ideal candidates have 4–5 years of accounting experience, preferably in the legal industry, with strong Excel skills and working knowledge of Aderant.

Qualifications

• 4–5 years of experience in a similar accounting role.
• Experience with Aderant billing and legal accounting software preferred.
• Strong Excel skills (intermediate to expert).
• Bachelor’s degree in Accounting, Finance, or related field required.

Responsibilities

• Record and reconcile daily cash receipts.
• Accounts Payable invoice entry and check preparation.
• Open all Firm new matters in Aderant system, confirm conflicts check, engagement letter, and other procedural elements are complete.
• Monitor and manage outstanding accounts receivable and collection efforts.
• Monitor WIP and A/R balances and provide attorneys with analysis regarding billing/collection of balances.
• Assist in monthly distribution of pre-bills to partners for review and revisions; monitor revisions and finalization of invoices.
• Complete ad hoc billing requests as requested by attorneys and client-driven requests.
• Contribute to department and firmwide special projects with other departments.
• Interact with Aderant and develop expertise with the program.

Skills

Detail-oriented

Multi-tasking

Written & Verbal communication

Problem solving

Education

Four-year degree in Accounting, Finance, or related field

Tools

Aderant

Excel

Job description

Beverly Hills, California, United States

Boutique firm seeking a dynamic, experienced Accounting Specialist to be based out of the Beverly Hills office.

As an Accounting Specialist, you will be primarily responsible for supporting the day-to-day operational needs for the Accounting, Billing, and Collections teams. As a member of the Accounting Department you will oversee Firm accounts payable, accounts receivable, collection efforts, and new matter management; additionally you will serve as the primary back-up for Firm payroll.

Ideal candidates must have 4-5 years of experience in a similar accounting role, preferably within the legal industry.

Responsibilities will include but are not limited to:

• Record and reconcile daily cash receipts
• Accounts Payable invoice entry and check preparation
• Open all Firm new matters in Aderant system, confirm conflicts check, engagement letter, and other procedural elements are complete
• Monitor and manage outstanding accounts receivable and collection efforts
• Monitor WIP and A/R balances and provide attorneys with thoughtful analysis regarding best course of action for billing and collection of balances
• Participate in the monthly distribution of pre-bills to partners for review and revisions; monitor the completion of suggested revisions and finalization of invoices
• Complete ad hoc billing requests as requested by attorneys and client driven requests
• Contribute to department and firmwide special projects, collaborating with key personnel in various departments as appropriate
• Interact with Aderant and develop expertise with the program

The ideal candidate must possess:

• The ideal candidate is self-motivated, detail-oriented, and is effective in problem solving
• This position requires strong written and verbal communication skills, superior attention to detail, excellent organizational skills, and the ability to multi-task and prioritize
• The candidate must have strong technology skills, including intermediate to expert level Excel skills
• Working knowledge of Aderant is required
• SQL knowledge is not necessary, but will be viewed favorably

Qualifications:

• A four-year degree in Accounting, Finance, Business, or a related field is required
• 4+ years of relevant accounting and/or billing experience, with legal industry experience preferred; experience with Aderant billing and legal accounting software is a plus.