Business Manager - UBA / Human Resources

Florida State University; Tallahassee (FL); On-site; USD 65,000 - 85,000; Full time

Job summary

Florida State University in Tallahassee is seeking a Business Manager – UBA / Human Resources to oversee financial and administrative operations for the Office of Human Resources and the Employee Assistance Program.

The role manages budgets, procurement, reporting, travel, and HR functions, directs budget processes, and ensures compliance with university policies while coordinating with internal stakeholders.

Qualifications

• Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience.
• Combination of post-high school education and experience equal to six years may be considered.
• Experience with budgets, procurement, and financial reporting in a large organization preferred.

Responsibilities

• Serve as Budget Manager for HR and EAP; approve and monitor financial transactions per policies.
• Oversee AR billing for the Background Check program; manage vendor invoices and revenue forecasting.
• Track staff rates, allocate rate reports, payroll cost center reporting, and approvals for HR postings.
• Supervise staff handling procurement, travel, property management, and HR tasks.
• Develop partnerships across the university to reach department goals.

Skills

Budget management

Financial reporting

Procurement

HR operations

Internal controls

Education

Bachelor's degree with 2 years experience or HS with 6 years

Job description

Job Title: Business Manager - UBA / Human Resources

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 63543

Department: University Business Administrators - Human Resources

Responsibilities

This position is responsible for the management of financial and administrative operations at the Office of Human Resources and the Employee Assistance Program. Responsible for the administration of financial budgets, fiscal functions, procurement, financial reporting, travel, and human resources functions.

• Serves as the Budget Manager for the Office of Human Resources (HR) and Employee Assistance Program (EAP). Approves and monitors financial transactions in compliance with University policies and procedures. Responsible for the financial management, reporting, and reconciliation of general ledgers. Directs and implements the annual budget process. Assists with the development and implementation of internal control policies and procedures to ensure sound fiscal management and compliance of financial services. Resolves financial discrepancies and serves as the point of contact for resolution of any disbursement issues.
• Responsible for the AR billing of the Background Check auxiliary program. Maintains all accounts receivable records and reports. Responsible for the payment and audit of vendor invoices. Serves as liaison for HR with Auxiliary Services and all internal auxiliary customers. Manages, updates, and documents processes and procedures to accomplish job duties and tasks. Responsible for budget and revenue forecasting as well as financial statements for auxiliary accounts.
• Responsible for the tracking and maintenance of staff rate and for preparing and updating rate allocation reports and projections. Monitors biweekly actives reports and payroll cost center reports and initiates necessary action for resolution of any errors. Serves as the HR Department Manager approving job postings, job offers and ePAFs.
• Provides supervision, training, and coordination of departmental staff performing fiscal and administrative functions related to procurement, travel, property management, and human resources. Proxies p-card transactions and performs the monthly p-card reconciliation's for assigned cardholders. Ensures transactions are timely and accurate with the appropriate accounting information, description and follow State and University policies and procedures.
• Develops and maintains partnerships throughout the university to attain office and department goals and objectives. Coordinates and/or serves on committees for planning and implementing activities and events. Assist with special assignments, as needed, including HR Department Representative Meetings.

Qualifications

A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)

Preferred Qualifications

• Demonstrated ability to take ownership of day-to-day business and fiscal operations, anticipate operational needs, and independently identify and implement solutions.
• Demonstrated ability to build collaborative relationships and serve as a trusted business partner to organizational leadership and internal stakeholders.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about Florida State University and our campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.