Accounting & Purchasing Assistant

W.P. Law, Inc.; Lexington (SC); On-site; USD 38,000 - 48,000; Full time

Job summary

W.P. Law, Inc. is seeking a detail-oriented Accounting & Purchasing Assistant to support multiple departments in Lexington, SC.

You will manage daily financial transactions, assist with accounts receivable, billing, and deposits, and collaborate with the Purchasing Manager on orders and inventory. Prior accounting experience is a plus but not required; training is provided. Strong numerical accuracy, basic Excel skills, and a professional phone demeanor for collections are valued as you

Qualifications

• Prior accounting, bookkeeping, or administrative experience is a plus but not required.
• High school diploma or equivalent; accounting/business coursework is beneficial.
• Basic familiarity with Excel and ability to learn new accounting software quickly.
• Strong numerical accuracy, organizational skills, and professional phone demeanor for collections.

Responsibilities

• Daily reconciliation of bank activity with internal records.
• Monitor accounts receivable and conduct collection outreach to clients with outstanding balances.
• Create, verify, and issue invoices across multiple departments.
• Prepare, verify, and process daily monetary deposits.
• Assist various teams with administrative financial tasks as needed.
• Support Purchasing Manager to track inventory and order statuses.
• Prepare purchase orders and verify delivery receipts against invoices.
• Communicate with vendors to confirm pricing, tracking details, or resolve discrepancies.

Skills

Numerical accuracy

Organizational skills

Professional phone demeanor

Excel basics

Willingness to learn

Education

High school diploma or equivalent

Accounting or business coursework

Tools

Microsoft Excel

Accounting software

Job description

We are seeking a detail-oriented, collaborative Accounting & Purchasing Assistant to support multiple departments. In this role, you will handle daily financial transactions, manage billing processes, and assist our purchasing manager. While prior experience is helpful, we are fully committed to training the right candidate who possesses a strong work ethic and a desire to learn.

Key Responsibilities

• Daily Reconciliation: Match daily bank account activity with internal financial records to ensure accuracy.
• Accounts Receivable: Monitor open invoices and conduct professional collection outreach to clients with outstanding balances.
• Billing Assistance: Create, verify, and issue invoices across several internal departments.
• Deposits: Prepare, verify, and process daily monetary deposits.
• Cross-Department Support: Assist various teams with administrative financial tasks as needed.

Purchasing Assistance

• Manager Support: Work directly with the Purchasing Manager to track inventory and order statuses.
• Order Processing: Assist in preparing purchase orders and verifying delivery receipts against invoices.
• Vendor Communication: Contact vendors to confirm pricing, tracking details, or resolve minor order discrepancies.

Qualifications & Skills

• Experience: Prior accounting, bookkeeping, or administrative experience is a plus, but not required (we will train the right person).
• Education: High school diploma or equivalent required; coursework in accounting or business is a benefit.
• Software: Basic familiarity with Microsoft Excel; ability to quickly learn new accounting software.
• Skills: Strong numerical accuracy, excellent organizational skills, and a professional phone demeanor for collections.

Job Type & Location

• Position: Full-time, On-site (Lexington, SC)