Accounting & Payroll Specialist – Multi-State Payroll & GL

MaxIT Consulting - Max Corporate Group; California; Vor Ort; USD 60.000 - 80.000; Vollzeit

Benefits dieser Stelle

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D insurance

Disability insurance

401(k) matching

Paid vacation

Sick time

Paid holidays

Annual bonus

FSA

EAP

Relocation assistance

Zusammenfassung

MaxIT Consulting – Max Corporate Group is seeking an Accounting & Payroll Specialist to support an electrical and electronics manufacturing operation in City of Industry, CA. This on-site, full-time role handles multi-state payroll and general ledger tasks within a direct-hire arrangement.

You will run bi-weekly payroll for multiple locations, ensure compliance with wage-and-hour rules, and support month-end close and financial reporting. Strong Excel and HRIS skills are essential for success.

Qualifikationen

• Minimum 3 years of hands-on payroll processing.
• Minimum 3 years of multi-state payroll experience.
• Experience independently managing full-cycle payroll.
• Hands-on experience with general ledger accounting, journal entries and account reconciliations.
• Strong understanding of federal, state and local payroll laws and regulations.
• Proficiency with payroll software, HRIS systems and Microsoft Excel.
• High school diploma or GED.

Aufgaben

• Manage full-cycle, bi-weekly payroll for multiple locations across different states.
• Review and validate timecards, attendance records, payroll adjustments and employee information.
• Process payroll adjustments, manual checks, off-cycle payments and deductions.
• Reconcile payroll reports, maintain accurate records and prepare payroll-related journal entries.
• Ensure compliance with federal, state and local payroll laws, including wage and hour regulations.
• Process garnishments, tax levies, child support orders and benefit deductions.
• Coordinate payroll tax filings, W-2 processing and year-end reconciliations.
• Maintain accurate payroll data within payroll, HRIS and ERP systems.
• Assist with general ledger maintenance, account reconciliations and journal entries.
• Support accounts payable (AP) and accounts receivable (AR) activities.
• Assist with month-end closing, financial reporting and the preparation and review of P&L statements.
• Support management with financial reviews, budgeting and financial analysis, and resolve accounting discrepancies.

Kenntnisse

Payroll software

HRIS

Microsoft Excel

Multi-state payroll

Full-cycle payroll

Wage & hour regulations

Ausbildung

High school diploma or GED

Tools

ERP systems

Jobbeschreibung

Accounting & Payroll Specialist – Multi-State Payroll & GL

City of Industry, California | On-site | Full-Time | Direct Hire | 3+ Years

MaxIT Consulting – Max Corporate Group is looking for an Accounting & Payroll Specialist to join an electrical and electronics manufacturing company in the City of Industry area, California.

You will run full-cycle, bi-weekly payroll for multiple locations across different states and support the accounting team with general ledger, reconciliations and month-end close.

THE CHALLENGE

Payroll across several states means different wage-and-hour rules, tax filings and deductions every cycle. The company needs a specialist who processes payroll independently and accurately, keeps payroll, HRIS and ERP data aligned, and closes the loop with accounting.

It is a hands-on, on-site role that combines payroll ownership with day-to-day accounting support for Finance and HR.

KEY RESPONSIBILITIES

• Manage full-cycle, bi-weekly payroll for multiple locations across different states.
• Review and validate timecards, attendance records, payroll adjustments and employee information.
• Process payroll adjustments, manual checks, off-cycle payments and deductions.
• Reconcile payroll reports, maintain accurate records and prepare payroll-related journal entries.
• Ensure compliance with federal, state and local payroll laws, including wage and hour regulations.
• Process garnishments, tax levies, child support orders and benefit deductions.
• Coordinate payroll tax filings, W-2 processing and year-end reconciliations.
• Maintain accurate payroll data within payroll, HRIS and ERP systems.
• Assist with general ledger maintenance, account reconciliations and journal entries.
• Support accounts payable (AP) and accounts receivable (AR) activities.
• Assist with month-end closing, financial reporting and the preparation and review of P&L statements.
• Support management with financial reviews, budgeting and financial analysis, and resolve accounting discrepancies.

WHAT WE ARE LOOKING FOR

• Minimum 3 years of hands-on payroll processing experience.
• Minimum 3 years of multi-state payroll experience.
• Experience independently managing full-cycle payroll.
• Hands-on experience with general ledger accounting, journal entries and account reconciliations.
• Strong understanding of federal, state and local payroll laws and regulations.
• Proficiency with payroll software, HRIS systems and Microsoft Excel.
• High school diploma or GED.

POSITION DETAILS

Work arrangement: On-site
Schedule: Full-time
Employment type: Direct hire (permanent)
Experience: 3+ years in payroll, including multi-state payroll
Start date: As soon as possible
Location: City of Industry, California, United States

Benefits include medical, dental and vision insurance; company-paid life and AD&D insurance; short- and long-term disability; a 401(k) retirement plan with company contribution; paid vacation, sick time and holidays; an annual bonus; flexible spending accounts (FSA); an Employee Assistance Program (EAP); and voluntary supplemental insurance options. Relocation: limited assistance.

WORK AUTHORIZATION

Due to export-control compliance requirements (ITAR and/or Controlled Unclassified Information), candidates must be U.S. citizens, lawful permanent residents, or protected individuals as defined under 8 U.S.C. § 1324b(a)(3).