Payroll Specialist

Swipejobs; California; On-site; USD 48,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Disability insurance

Life insurance

Paid time off

Job summary

Swipejobs is seeking a Payroll Specialist to lead full-cycle payroll across multiple states and sites within a manufacturing environment. You will validate timekeeping data, manage system integrations, and ensure accurate tax filings while maintaining strict audit trails.

The role requires multi-state payroll experience, knowledge of wage-and-hour regulations, and proficiency with payroll software and ERP systems. Occasional travel for training is possible.

Qualifications

• 3–5 years of hands-on payroll in manufacturing.
• At least 3 years of multi-state payroll experience.
• Strong knowledge of federal/state/local payroll regulations.
• Experience with payroll software, HRIS platforms, and ERP systems.
• Proficiency in Microsoft Excel.

Responsibilities

• Manage accurate full-cycle payroll for multi-state, multi-site operations.
• Review timecards, attendance data, and system integrations.
• Process manual checks, payroll adjustments, and off-cycle payments.
• Reconcile payroll and review reports before submission.
• Maintain payroll records, audit trails, and employee data.
• Ensure compliance with wage-and-hour requirements.
• Handle garnishments, levies, and other deductions.
• Manage quarterly and annual payroll tax filings and W‑2s.
• Prepare payroll reports and analyses for management.
• Support benefits-related vendor files (401(k), FSA, HSA).
• Assist with EDI feeds and troubleshooting file transmissions.
• Collaborate with HR and Finance to align employee data and payroll.
• Assist Finance with accounting-related tasks as needed.

Skills

Attention to detail

Analytical skills

Organizational skills

Problem-solving

Communication

Independent work

Team collaboration

Education

High school diploma or GED

Tools

Payroll software

HRIS platforms

ERP systems

Microsoft Excel

Job description

Payroll Specialist - Multi-State Payroll in Manufacturing

Are you an experienced payroll professional who thrives on accuracy, ownership, and solving complex payroll challenges? A well-established global manufacturing organization is seeking a detail-oriented Payroll Specialist to lead and execute full-cycle payroll for multiple U.S. locations - MUST have payroll experience in manufacturing.

This is an excellent opportunity for someone who enjoys independently managing the payroll process while partnering closely with Human Resources and Finance.

What You'll Do

• Manage accurate and timely full-cycle payroll for multi-state, multi-site operations
• Review and validate timecards, attendance information, and system integrations
• Process manual checks, payroll adjustments, and off-cycle payments
• Reconcile payroll and review reports before final submission
• Maintain accurate payroll records, audit trails, and employee data
• Ensure compliance with federal, state, and local payroll and wage-and-hour requirements
• Apply regulations related to overtime, double time, meal premiums, final pay, and wage statements
• Process garnishments, levies, child support orders, and other involuntary deductions
• Manage quarterly and annual payroll tax filings, W-2s, and year-end reconciliations
• Ensure the proper taxation of employer-paid benefits
• Prepare payroll reports and special analyses for management
• Manage benefit-related vendor files for 401(k), FSA, HSA, and other programs
• Support EDI feeds and troubleshoot file-transmission issues
• Partner with Human Resources and Finance to maintain alignment across employee data, benefits, and payroll
• Assist the Finance team with general accounting-related responsibilities as needed

What We're Looking For

• High school diploma or GED required
• Three to five years of hands-on payroll experience in a manufacturing environment
• At least three years of multi-state payroll experience required
• Five or more years of payroll experience strongly preferred
• Strong knowledge of federal, state, and local payroll regulations
• Experience with payroll software, HRIS platforms, and ERP systems
• Proficiency in Microsoft Excel
• Understanding of payroll taxation, reporting, reconciliation, and time-and-attendance processing
• General knowledge of accounting principles
• Exceptional attention to detail and accuracy
• Strong analytical, organizational, and problem-solving skills
• Effective communication and interpersonal skills
• Ability to work independently while collaborating successfully with a team
• Predictable and reliable attendance

Additional Requirements

• Ability to travel up to approximately 10% for initial training or as business needs require
• Must meet applicable U.S. person requirements under ITAR and CUI regulations
• Must successfully complete a pre-employment background check

Compensation And Benefits

• Medical, dental, and vision insurance
• Company-paid basic life and ADandD insurance
• Company-paid short-term and long-term disability insurance
• Voluntary supplemental insurance options
• Flexible spending accounts
• Employee assistance program
• Paid sick leave, vacation time, and company holidays
• 401(k) retirement plan with a safe-harbor, non-elective company contribution

$34.61 - $39.42 / hr