Accounting & Office Coordinator: Invoicing, AR/AP, Admin

SpaceFitters, LLC; Bloomfield (CT); On-site; USD 45,000 - 65,000; Full time

Job summary

SpaceFitters, LLC is seeking a detail-oriented Accounting & Office Coordinator to manage daily accounts receivable, invoicing, and most accounts payable tasks. You will help ensure accurate billing, monitor AR aging, and support the Director of Finance to keep records audit-ready.

Key duties include processing invoices, applying payments, reconciling credit card statements, handling vendor and customer setups, expense reports, and light office coordination including calls and filing.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field; 2+ years bookkeeping/accounting experience may substitute.
• Familiarity with accounting software preferred; strong Excel skills are required.
• Clear written and verbal communication, with strong attention to detail and accuracy.

Responsibilities

• Generate and issue accurate invoices and apply customer payments.
• Monitor AR aging and follow up on past-due invoices with customers.
• Process vendor invoices, code bills, and track payment due dates.
• Reconcile credit card statements and vendor statements monthly.
• Support month-end close and audit preparation; assist Director of Finance.
• Greet visitors and provide light office coordination and administrative support.

Skills

Attention to detail

Data entry

Microsoft Excel

Time management

Communication

Education

Bachelor's or Associate degree in Accounting/Finance

Tools

Accounting software

Microsoft Excel

Job description

SpaceFitters, LLC is seeking a detail-oriented Accounting & Office Coordinator to manage daily accounts receivable, invoicing, and most accounts payable tasks. You will help ensure accurate billing, monitor AR aging, and support the Director of Finance to keep records audit-ready.

Key duties include processing invoices, applying payments, reconciling credit card statements, handling vendor and customer setups, expense reports, and light office coordination including calls and filing.