Accounting & Office Administrative Assistant

Team Builder Recruiting; Mohnton (Berks County); On-site; USD 33,000 - 39,000; Part time

Benefits offered by this job

Health Insurance

Paid Time Off

Paid Holidays

SIMPLE IRA with 4% company match

Year-end profit sharing

Team lunches

Summer Fun Day

Christmas party

Flexible Part-Time Schedule

Job summary

Zook Masonry in Mohnton, PA is seeking an Accounting & Office Administrative Assistant to take ownership of essential accounting and office tasks with a flexible, part-time schedule.

You will manage accounts receivable and AIA billing, process accounts payable, handle biweekly payroll, maintain financial records in QuickBooks, and provide general admin support using Word and Excel while supporting a small, faith-based team.

Qualifications

• At least 2 years of accounting and administrative experience, including 2+ years working with AP/AR.
• Experience with QuickBooks, Excel, and Word is required.
• General business or construction knowledge is helpful.
• Detail-oriented, organized, and able to manage multiple tasks.

Responsibilities

• Manage accounts receivable and prepare monthly AIA billing for construction projects.
• Process accounts payable and maintain accurate financial records in QuickBooks.
• Handle biweekly payroll and ensure timely payments.
• Oversee office supplies and day-to-day administrative tasks.
• Provide general admin support using Word, Excel, and other software.
• Coordinate employee gifts and organize company events.
• Support day-to-day operations and project administration.

Skills

Accounts payable

Accounts receivable

Payroll

Bookkeeping

Office administration

Detail-oriented

Team-focused

Tools

QuickBooks Enterprise Contractor Edition

Microsoft Excel

Microsoft Word

Job description

Accounting & Office Administrative Assistant

Mohnton, PA

Take ownership of essential accounting and office responsibilities while enjoying a flexible, part-time schedule with an established, growing masonry company.

Why You'll Love Working with Us

• Flexible Part-Time Schedule: Enjoy 20-25 hours per week with a consistent, flexible schedule that fits your life.
• Established & Growing Company: Join a respected masonry business with over 30 years of experience and a history of steady growth.
• Variety in Your Work: Enjoy a mix of bookkeeping, office administration, and employee engagement responsibilities that keep your days interesting.
• Close-Knit Team: Work alongside a small, supportive team where your contributions are noticed and appreciated.
• People-Focused Culture: Be part of a faith-based company that values its employees and brings everyone together through team lunches, celebrations, and company outings.

About Us

Zook Masonry has provided quality commercial masonry services since 1993, specializing in brick and block work for office buildings, warehouses, senior living facilities, and other commercial projects throughout southeastern Pennsylvania. We're a growing, faith-based company that takes pride in dependable craftsmanship, strong relationships, and treating our employees like valued members of the team.

What You'll Do as an Accounting & Office Administrative Assistant

• Manage accounts receivable, including preparing monthly AIA billing for construction projects.
• Process accounts payable and maintain accurate financial records using QuickBooks Enterprise Contractor Edition.
• Handle biweekly payroll, ensuring employees are paid accurately and on time.
• Oversee office and facility supplies, keeping essential items stocked and daily operations running smoothly.
• Provide general administrative support using Microsoft Word, Excel, and other office software.
• Coordinate employee birthday and Christmas gifts to help celebrate and appreciate team members.
• Organize company events, including the annual Christmas party and summer picnic.
• Support day-to-day business operations by handling routine office needs and construction-related administrative tasks.

Our Ideal Accounting & Office Administrative Assistant

• Experienced: At least 2 years of accounting and administrative experience, including 2+ years working with accounts payable and accounts receivable. General business or construction knowledge is helpful.
• Tech-Savvy: Comfortable using QuickBooks, Microsoft Excel, and Word to manage financial records and daily office tasks.
• Detail-Oriented & Organized: Maintain accurate records, stay on top of deadlines, and keep multiple responsibilities running smoothly.
• Adaptable & Flexible: Easily shift between bookkeeping, administrative tasks, and changing office priorities.
• Trustworthy & Dependable: Handle confidential financial and employee information with integrity and discretion.
• Team-Focused: Appreciate working in a close-knit, faith-based environment where strong relationships, dependable work, and caring for others matter.

What We Offer Our Accounting & Office Administrative Assistant

• Pay Range: $24-$28/hour
• Health Insurance
• Paid Time Off
• Paid Holidays
• SIMPLE IRA with 4% company match
• Year-end profit sharing
• Team Perks: Team lunches, paid Summer Fun Day, and Christmas party
• Flexible Part-Time Schedule: 20-25 hours per week, in-office