Accounting Manager

Paul-Davis-Restoration; Town of Cottage Grove (WI); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Full family medical/health insurance

HRA with deductible coverage

Domestic partner coverage

Life & Disability Insurance

Dental & vision benefits

401k or Roth IRA with 4% match

Paid time off + 8 holidays

Profit sharing after one year

Training & leadership development

Job summary

Paul Davis Restoration is seeking an Accounting Manager to lead budgeting, financial reporting, and internal controls for our Wisconsin operations. You will oversee the finance team, ensure GAAP compliance, and drive process improvements across accounting and technology systems.

The role requires a Bachelor’s degree in accounting or finance and at least five years of accounting experience, with CPA and construction/restoration experience preferred.

Qualifications

• Bachelor’s degree in accounting/finance or related field.
• 5 years accounting and finance experience.
• CPA preferred.
• Public accounting and job costing experience preferred.
• Experience with QuickBooks/SageIntacct and PowerBI is desirable.

Responsibilities

• Assist with annual budgeting and quarterly forecasting.
• Prepare monthly, quarterly, and annual financial statements and supporting schedules.
• Oversee general ledger, payroll entries, AP/AR, and reconciliations.
• Develop and monitor internal controls; manage cash flow and risk management.
• Lead accounting and finance personnel; collaborate cross-functionally.

Skills

Communication

Time management

Team leadership

Education

Bachelor’s Degree in Accounting/Finance

Tools

QuickBooks/SageIntacct

PowerBI/Qvinci

Office 365

CRM Software (NextGear/Salesforce)

Job description

Description

Operations

Job Title: Accounting Manager

Reports To: CFO

Serves: Property Owners, Property Managers, Internal Team Members

Company Overview: Since 1996, we have been the foremost leader in property restoration for South-Central Wisconsin's property owners and insurance providers. We consistently set new standards for excellence in restoration and are seeking exceptional individuals to join our expanding team. We are committed to fostering professional and personal growth among our team members through comprehensive training, mentoring, and diverse certifications. Our foundation is built on unwavering customer service, collaborative team dynamics, and impeccable integrity, securing our position as a market leader that ensures both job satisfaction and security. We are proud of our Team’s Culture and proudly uphold our Vision, Mission, and Values:

• Our Culture: Team ~ Tempo ~ Truth
• Our Vision: To provide extraordinary care while serving people in their time of need.?
• Our Mission: To provide opportunities for great people to deliver Best in Class results.?
• Our Values: Deliver what you promise. Respect the individual. Have pride in what you do. Practice continuous improvement.?

Position Overview:

The Accounting Manager oversees the full scope of the organization’s financial leadership, including budgeting, forecasting, financial reporting, and ongoing analysis of key performance metrics. This role ensures accurate accounting operations, strong internal controls, compliance with regulatory requirements, and effective cash-flow and risk management. This individual also leads the finance and accounting team while optimizing systems, processes, and technology to support operational efficiency and business insights. Beyond core financial stewardship, the position collaborates across departments, contributes to organizational development, supports business growth initiatives, and actively participates in company culture, leadership development, and team-wide engagement activities.

Employee Benefits:

• Full Family Medical/Health Insurance Benefit (Up to 70% employer-paid monthly premium)
• Generous employer paid medical deductible through an HRA
• Domestic Partner coverage
• Life & Disability Insurance
• Affordable employee-paid dental and vision benefits
• Up to 4% match for 401k or Roth IRA (fully vested upon eligibility)
• Generous paid time off (PTO) along with 8 paid holidays
• Company profit sharing after one year of employment
• Company-sponsored training and leadership development opportunities

Responsibilities:

Financial Planning, Budgeting, & Analysis

• Assist with annual budgeting and quarterly forecasting processes from both financial and operational perspectives.
• Provide financial planning and analysis support including budget/forecast to actual and pertinent financial & operational KPI analysis
• Review, approve, record, track and analyze all budgeted capital expenditures
• Forecast and manage short term cash flow and key business metrics weekly/monthly

Financial Reporting & Accounting Operations

• Prepare monthly, quarterly, and annual financial statements and financial reporting packages.
• Prepare and analyze monthly financial statements and supporting schedules, reconciliations, and write-ups for internal and external reporting, including operational and regional segment reporting, variances/trends vs. budget/prior periods, and recommendations
• Oversee the recording of financial and non-financial transactions in accordance with US GAAP including managerial/intercompany transactions
• Maintain an orderly accounting system and records including the chart of accounts, revenue, expense, asset, liability, and equity transactions
• Ensure general ledger payroll entries, accounts payable and accounts receivable transactions are processed accurately, timely and with appropriate approvals

Internal Controls, Compliance, & Risk Management

• Develop, implement, and monitor internal control structure for Finance/Accounting department and organization including cash receipts, cash disbursements, project/job costing, monthly close and general ledger account reconciliation processes
• Oversee and optimize cash flow management through cash receipts, cash disbursements, planned purchases, current cash balances and investments, and liquidity related to working capital line of credit
• Comply with local, state, and federal reporting requirements and tax filings, including employee withholding oversight and reporting
• Identify, evaluate, and manage financial & operational risks to the organization including risk mitigation strategies and annual insurance coverage renewals

Systems, Technology, & Process Optimization

• Oversee and optimize software systems environment including accounting & ancillary transaction software to streamline accounting functions, and work with operations project management software to maximize efficiencies and gain business insights.
• Maintain existing accounting system, billing, purchasing/inventory, and related systems and evaluate new systems as requested/needed

Leadership, Team Management, & Cross-Functional Collaboration

• Oversee all accounting and finance personnel
• Attend and actively participate in leadership development training and coaching
• Participates in marketing and business development as the need arises
• Participates in emergency services when an “All hands-on deck” scenario arises
• Participate in Paul Davis social events, Goal Setting and Review, All Team Meetings. and other opportunities
• Complete special assignments and other duties as assigned by Supervisor

Requirements:

Required:

• Bachelor’s Degree in Accounting, Finance, or related discipline
• 5 years of accounting and finance experience

Preferred:

• Public accounting and job cost accounting experience
• Experience in general construction or building restoration
• CPA

Physical:

• Ability to consistently type, use a mouse, and look at a screen for extended periods.?
• Stand and sit for long periods of time

Competencies – Knowledge, Skills, and Abilities:

• Clear, proactive communication in written and spoken English
• Strong relationship-building and networking skills
• Accounting (Quickbooks/SageIntacct), Reporting (PowerBI/Qvinci) knowledge
• Excellence with Office 365 programs including Outlook, Excel, Word, and more
• Experience with CRM Software (NextGear Solutions/Salesforce)
• High degree of urgency in serving internal and external customers
• Work independently and efficiently as a reliable team member in a deadline-oriented environment
• Manage time effectively and adapt schedule to changing priorities
• Adept with technology and able to learn and operate industry-related software
• Committed to practicing continuous improvement?

Why Our Team Needs You:

Our mission is to assist individuals in recovering from disasters such as fires, floods, and storms. Serving those in their time of need is both a challenging and rewarding career. Empathy and honesty are essential, as many homeowners have experienced significant losses and are often emotionally affected. Your role is crucial in building trust-based relationships and contributing to successful project completions as part of our dedicated team.

Paul Davis is an equal opportunity employer.