Accounting Manager

Elements Lighting and Decor; Carle Place (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

Elements Lighting + Decor, a leading luxury lighting and home décor retailer in the United States, seeks an experienced Accounting Manager to oversee daily accounting operations and drive accurate financial reporting. The role partners with ownership to manage the full accounting cycle with minimal supervision.

The ideal candidate has 5+ years of full-cycle accounting, strong QuickBooks and ADP payroll experience, and advanced Excel skills.

Qualifications

• 5+ years of full-cycle accounting experience, preferably in a small to mid-sized business.
• Strong working knowledge of QuickBooks.
• Experience processing payroll through ADP.
• Advanced proficiency with Microsoft Excel or Google Sheets.
• Experience preparing monthly financial statements.
• Experience preparing and filing New York and Florida sales tax returns.
• Excellent organizational and analytical skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Oversee daily accounting operations, including general ledger management, financial reporting, payroll, accounts payable, bank reconciliations, and cash management.
• Reconcile daily retail and e-commerce activity, monitor cash balances, and process reconciliations with bank and card processors.
• Prepare weekly pay runs, maintain payroll records, and coordinate payroll tax filings.
• Assist with budgeting, forecasting, and tax-related tasks, including NY/FL returns.
• Maintain vendor records, issue payments, and manage accounts payable.
• Assist with year-end financial reporting and audits as requested.
• Support inventory accounting and reconciliation activities.

Skills

Attention to detail

Independent worker

Organizational skills

Analytical thinking

Communication skills

Education

Associate's or Bachelor's degree in accounting

Finance or related field preferred

Tools

QuickBooks

ADP payroll

Microsoft Excel

Google Sheets

Job description

Elements Lighting + Decor is a leading luxury lighting and home décor retailer serving customers throughout the United States. We are seeking an experienced, hands-on Accounting Manager to oversee the day-to-day accounting operations of our growing retail business. This position is ideal for an accounting professional who enjoys working in a collaborative, family-oriented environment, takes ownership of their work, and is comfortable managing the full accounting cycle with minimal supervision.

Position Summary

The Accounting Manager will be responsible for the company's daily accounting operations, including general ledger management, financial reporting, payroll, accounts payable, bank and credit card reconciliations, sales tax compliance, cash management, and retail/e-commerce accounting. This individual will work closely with ownership and serve as the primary accounting resource for the organization. The ideal candidate is detail-oriented, highly organized, proactive, and capable of producing accurate and timely financial information that supports sound business decisions.

General Accounting

• Maintain the General Ledger and ensure the accuracy of all financial
• transactions.
• Prepare and post journal entries.
• Perform month-end and year-end closing activities.
• Maintain supporting schedules and accounting documentation.
• Analyze account activity and investigate discrepancies.
• Ensure compliance with company accounting policies and internal controls.
• Prepare monthly financial statements, including:
• Balance Sheet
• Trial Balance
• Prepare financial reports for ownership.
• Assist with budgeting, forecasting, and cash flow analysis.
• Provide accurate financial information to support business decisions.

Bank, Cash & Merchant Reconciliations

• Perform daily and monthly bank reconciliations.
• Reconcile cash and check deposits through Capital One.
• Reconcile Visa, MasterCard, and American Express merchant deposits through Bank of America.
• Record merchant deposits and reconciliation entries in QuickBooks.
• Investigate and resolve banking and reconciliation discrepancies.
• Monitor daily cash activity and maintain accurate cash balances.

Accounts Payable

• Enter vendor invoices into the accounting system.
• Transfer transactions into QuickBooks.
• Prepare weekly check runs and electronic payments.
• Maintain vendor records and payment history.

Payroll Administration

• Process weekly payroll through ADP.
• Maintain payroll records and employee earnings information.
• Reconcile payroll-related General Ledger accounts.
• Coordinate payroll reporting and tax filings.
• Respond to employee payroll questions.
• Prepare and file New York and Florida sales tax returns.
• Maintain resale certificates and exemption documentation.
• Research and resolve sales tax issues.
• Ensure compliance with all filing deadlines.

Retail & E-Commerce Accounting

• Reconcile daily retail and e-commerce sales activity.
• Review online orders to verify legitimate transactions and identify potentially fraudulent activity.
• Process customer credits, deposits, and returns.
• Assist with inventory accounting and inventory reconciliations.

Credit Card Processing

• Reconcile merchant processing activity with bank deposits.
• Investigate chargebacks and processing discrepancies.
• Coordinate with merchant service providers to resolve issues.
• Maintain accurate records of all credit card processing transactions.

Additional Responsibilities

• Assist the companies outside CPA with year-end financial reporting and tax preparation.
• Prepare schedules requested during audits or reviews.
• Maintain accounting procedures and internal controls.
• Recommend improvements that increase efficiency and accuracy.
• Perform other accounting and administrative duties as assigned.

Qualifications Required

• Associate's or bachelor's degree in accounting, Finance, or related field preferred.
• 5+ years of full-cycle accounting experience, preferably in a small to mid-sized business.
• Strong working knowledge of QuickBooks.
• Experience processing payroll through ADP.
• Advanced proficiency with Microsoft Excel or Google Sheets.
• Experience preparing monthly financial statements.
• Experience preparing and filing New York and Florida sales tax returns.
• Strong knowledge of General Ledger accounting.
• Excellent organizational and analytical skills.
• Ability to work independently and manage multiple priorities.
• High level of accuracy, integrity, and attention to detail.
• Excellent written and verbal communication skills.

Preferred Experience

• Retail accounting
• Inventory accounting
• Merchant account reconciliations
• Bank reconciliations
• Credit card processing
• Accounts Payable
• Accounts Receivable
• Financial statement preparation
• Cash management

What We're Looking For

We're seeking a dependable and experienced Accounting Manager who takes ownership of the accounting function and enjoys working in a fast-paced, team-oriented environment. The successful candidate will be proactive, detail-oriented, and committed to providing accurate financial information while continuously improving accounting processes. This role offers the opportunity to become a trusted business partner to ownership and play a key role in the continued growth and success of Elements Lighting + Decor.

• Competitive salary based on experience
• Paid vacation and company holidays
• Health benefits (where applicable)
• Collaborative and supportive work environment
• Opportunities for professional growth and development

Why Join Elements Lighting + Decor?

At Elements Lighting + Decor, you'll be more than an accountant - you'll be a valued member of a close-knit team where your expertise directly contributes to the company's success. This is an opportunity to take ownership of the accounting function, work closely with leadership, and make a meaningful impact within a growing organization.