Accounting & Finance Coordinator

Pavago; United States; Remote; USD 50,000 - 80,000; Full time

Job summary

Pavago is seeking an Accounting & Finance Coordinator to support finance and operations, focusing on financial coordination, AR tracking, invoicing, and vendor communications. The role emphasizes accuracy, detail, and independent work with remote collaboration.

The ideal candidate will manage payment tracking, maintain records, and support commissions and reporting using Salesforce, QBO, and spreadsheets. Excellent English communication and remote-work reliability are essential.

Qualifications

• 2+ years of experience in accounting, finance operations, AR/AP, or related role.
• Experience managing accounts receivable follow-ups and payment tracking.
• Strong knowledge of Microsoft Excel or Google Sheets.
• Experience with QuickBooks Online or similar accounting software.
• Strong professional email communication skills.
• Excellent attention to detail and accuracy.

Responsibilities

• Monitor outstanding invoices and follow up with clients regarding overdue payments.
• Coordinate with accounting teams by forwarding payment information and necessary documentation.
• Assist with entering bills and processing payments when required.
• Maintain accurate financial records and ensure data is entered correctly.
• Assist with sales commission tracking and related reports.
• Utilize Salesforce and QuickBooks Online to track sales and invoicing information.
• Use spreadsheets for tracking and data management.

Skills

Attention to detail

Organizational skills

Written English communication

Tools

Microsoft Excel or Google Sheets

QuickBooks Online

Salesforce

Mercury

Job description

Accounting & Finance Coordinator

Position Type: Full-Time | Remote

Working Hours : US Business Hours

About the Role

At Pavago, we are hiring for one of our clients seeking a highly organized and detail-oriented Accounting & Finance coordinator to support their finance and operations teams. This role will focus on managing financial coordination tasks, accounts receivable follow-ups, invoice-related processes, vendor communication, and ensuring important financial information is accurately tracked and handled.

The ideal candidate is someone who is extremely detail-focused, comfortable managing financial emails and follow-ups, and able to work independently while coordinating with internal accounting teams. Strong communication skills are essential, as this role involves regular collaboration and client communication.

Responsibilities

Accounts Receivable & Collections

• Monitor outstanding invoices and follow up with clients regarding overdue payments.
• Review payment-related emails and determine the appropriate next steps.
• Coordinate with accounting teams by forwarding payment information and necessary documentation.
• Assist with collections tracking and maintain accurate records of client payment statuses.

Accounts Payable & Vendor Coordination

• Support vendor invoice processing and payment coordination.
• Review billing-related communications and ensure issues are properly routed and followed up on.
• Assist with entering bills and processing payments when required.

Financial Administration & Data Accuracy

• Maintain accurate financial records and ensure all data is entered correctly.
• Review financial information with strong attention to detail and identify discrepancies.
• Organize and manage accounting-related documentation, including payment letters, W9 forms, and invoices.

Sales Commission Support

• Assist with sales commission tracking and calculations when needed.
• Maintain commission-related records and reports.

Systems & Reporting

• Utilize Salesforce to track sales and invoicing-related information.
• Work with QuickBooks Online (QBO) and other financial tools to support accounting operations.
• Use spreadsheets for tracking, reporting, and data management.

What Makes You a Perfect Fit

• You have exceptional attention to detail and naturally catch errors others may miss.
• You are highly organized and comfortable managing multiple financial tasks.
• You have strong written and verbal English communication skills with clear pronunciation.
• You can independently review emails, understand context, and take appropriate action.
• You are reliable, proactive, and comfortable working remotely.

Required Experience & Skills

• 2+ years of experience in accounting, finance operations, AR/AP, or a related role.
• Experience managing accounts receivable follow-ups and payment tracking.
• Strong knowledge of Microsoft Excel or Google Sheets.
• Experience working with accounting software such as QuickBooks Online or similar platforms.
• Strong professional email communication skills.
• Excellent attention to detail and accuracy.

Ideal Experience & Skills

• Experience with Salesforce or CRM systems.
• Experience supporting invoicing processes.
• Experience with collections and client payment follow-ups.
• Experience working with remote teams.
• Familiarity with tools such as Mercury or similar payment platforms.

Typical Day

• Reviewing financial and payment-related emails.
• Following up with clients regarding outstanding invoices.
• Coordinating with accounting teams on payments and documentation.
• Updating financial trackers and systems.
• Supporting invoice, vendor, and commission-related processes.

Interview Process

• Initial Recruiter Screening
• Client Interview
• Offer Stage