Accounting & Development Operations Specialist

Piney Woods School; Florence (MS); On-site; USD 28,000 - 34,000; Full time

Job summary

The Piney Woods School is seeking an Accounting & Development Operations Coordinator to support financial operations and institutional advancement activities in Florence, Mississippi. The role emphasizes accurate donor records, AR processing, and cross‑department collaboration.

Responsibilities include maintaining donor contributions, recording transactions, and ensuring timely gift acknowledgments, while supporting month-end closings and financial reporting.

Qualifications

• High school diploma or equivalent required; associate degree or higher in accounting, finance, business administration, or a related field preferred.
• Experience in accounts receivable, bookkeeping, accounting administration, or related financial function preferred.
• Proficiency in Microsoft Excel and standard business applications; experience with accounting software.

Responsibilities

• Manage the School's day-to-day accounts receivable functions, including invoicing, billing, payment processing, posting, and account reconciliation.
• Maintain accurate records of student accounts, parental contributions, fees, institutional receivables, and other amounts due to the School.
• Monitor outstanding receivables, prepare aging reports, and coordinate follow-up on overdue balances.
• Record and classify payments received through checks, electronic transfers, credit cards, and other approved payment methods.
• Prepare deposit documentation and ensure receipts are accurately recorded in the accounting system.
• Reconcile accounts receivable subledgers and supporting records to the general ledger.
• Assist with month-end closing procedures, reconciliations, journal entry preparation, and financial reporting.
• Maintain organized documentation supporting financial transactions, reconciliations, and audit requirements.

Skills

Organizational skills

Analytical thinking

Problem solving

Communication skills

Discretion

Education

HS diploma or equivalent

Associate degree in accounting/finance

Tools

Excel

Accounting software

Job description

The Piney Woods School is seeking an Accounting & Development Operations Coordinator to support financial operations and institutional advancement activities in Florence, Mississippi. The role emphasizes accurate donor records, AR processing, and cross‑department collaboration.

Responsibilities include maintaining donor contributions, recording transactions, and ensuring timely gift acknowledgments, while supporting month-end closings and financial reporting.